Announcement to UW Canvas instructors about Canvas Data Retention Policy

Last updated: June 23, 2023
Audience: InstructorsStaff

On March 7, 2023, a version of this message was sent to people with a Teacher role in a Canvas course that is scheduled for deletion. A reminder was sent in May. Quarterly reminders will be sent through 2023. 

Per the UW Canvas Course Data Retention Policy, Canvas course(s) in which you have a Teacher role are scheduled to be deleted on December 18, 2023. The data retention policy states: Content created in the UW Canvas LMS is retained for five years after the end of the academic year (considered to be June) in which the course section was offered.

Note: Because this is the first year the retention policy has been implemented, courses from autumn 2012 through spring 2018 will be deleted on December 18, 2023.

Important: Panopto recordings and Zoom recordings within a Canvas course have separate retention policies. If you need to archive Panopto or Zoom recordings, you will need to do so separately.

What do I need to do?

No action is necessary on your part. However, you may choose to preserve resources from these past courses for your own purposes — for example, if you do not have a more recent version of the online course, or you wish to retain specific assignment instructions or prompts for future use.

For detailed guidance about preserving content archiving, please refer to Preserve Canvas course content. Options for preserving content include:

These options should require no more than 2-5 minutes to complete per course, in addition to time needed for optional review of old course materials.

Which courses will be deleted and when?

To view the specific courses that will be deleted, visit the All Courses page in the UW Canvas LMS. The expiration date for each course scheduled for deletion appears in the column at the right.

Expiration dates are listed in Canvas for all courses in which you have a teacher role. The next courses to expire, from academic year 2018-2019, will be deleted June 30, 2024.

To view expiration dates on the All Courses page:

  1. Sign in to UW Canvas LMS by visiting
  2. In the global nav at left, click Courses.
  3. In the Courses flyout menu, scroll down to the very bottom.
  4. Click All Courses.

Getting Help

If you have questions or concerns, please send an email to

You can also attend Learning Technologies virtual office hours offered twice daily.