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Information technology tools and resources at the UW

Schedule Lecture Capture (Automatically, via Canvas)

About Automated Scheduled Lecture Capture

Undecided about using lecture capture? Learn about the benefits of lecture capture.

The following instructions are intended to help instructors who teach in a classroom that supports automated Scheduled Lecture Capture (the rooms with an Automated Panopto Recorder in the classroom listand who wish to schedule some or all of their classes for recording. Automated Scheduled Lecture Capture allows instructors to select all or specific courses for recordings (and eliminates the need to submit a Scheduled Lecture Capture Request Form). You can modify your Scheduled Lecture Capture at any point during the quarter as needed for upcoming classes.

To schedule automated lecture capture, you must complete all three procedures below:

  1. Enable the Recording Scheduler in Canvas
  2. Schedule automated course recordings
  3. Confirm that your recordings are scheduled

Only courses listed in the UW Time Schedule are available for self-schedule of automated recordings. If your course is not listed in the Time Schedule, contact help@uw.edu to schedule a recording. If you attempt to schedule lecture capture in a room that does not support Scheduled Lecture Capture, you will see this  message:
“Your assigned classroom is [BLDG 123]. This room does not have a lecture capture recorder. Please contact help@uw.edu to learn what alternatives are available.”

You may also want to read about how to manage your recordings in the classroom. Note that because you are using the classroom recorder you don’t need to worry about which cables to use.

Enable the Recording Scheduler in Canvas

  1. StepsActions
  2. In Canvas, navigate to the course for which you want to schedule a session.
  3. In the course navigation, click the Panopto Recordings tab. This creates the course folder in Panopto that is linked to your Canvas course (where students will view recordings).
  4. In the course navigation, click Settings.
  5. In the center of the page, click Navigation.
    Interface showing Recording Scheduler
  6. In the list locate the Recording Scheduler option and drag it out of the items that are hidden from students. 
  7. To enable the changes, click Save. The Recording Scheduler will appear in the course navigation. (The item will not appear to students.)

Schedule automated course recordings

  1. StepsActions
  2. In the course navigation, click Recording Scheduler. The date, day of the week, class meeting times, and assigned room will appear for each course session throughout the quarter.
  3. To schedule all of the sessions of the class, at the top of the list, click Schedule All.
    List of class sessions to select for recording
  4. To schedule only specific sessions, next to specific class dates, click Schedule.
  5. (Optional) To change the start or end times of the recording, or to select live streaming, next to Schedule, click the gear icon.
    Settings for start and end times of recordings and live streaming
    Once you have selected a recording, Scheduled (in green) and a check mark should appear on the button to the right.
    When you have successfully scheduled the recording, the interface reflects this by showing Scheduled in green
    Note: If you need to remove a recording from the schedule (say, if a class session is canceled), just click the Scheduled button. 

Confirm that your recordings are scheduled

  1. StepsActions
  2. Sign in to uw.hosted.panopto.com.
  3. On the left, under My Folders, locate the class folder. Click the folder name. Initially, no sessions will appear.
  4. To the right of Show Scheduled Recordings, select the checkbox. You should now see a list of all of the recordings that have been scheduled for this class.
    List of scheduled recordings
    After the end of each class, once they have finished processing, these recordings will appear in your course folder.

Note: If your class moves to a different classroom after you have scheduled your recordings, contact help@uw.edu.

Learn how to manage your recordings in the classroom.