Migrate from UW Office 365 to UW Google

Last updated: May 21, 2024

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Migrating email, calendars, and contacts from UW Office 365 to UW Google is a manual process. This guide uses the Outlook email client provided as part of UW Office 365 ProPlus to facilitate the manual migration. If you don’t already have Outlook, you can download it using the link below.

Before migrating email, please review the UW Appropriate Use page and note that while UW Office 365 is HIPAA- and FERPA-compatible, UW Google is only FERPA-compatible.

Change UW Email Forwarding to UW Google

Email forwarding advisory: Only email sent directly from a UW email address (@uw.edu) can be reliably delivered to the email forwarding address you select on the manage email forwarding page. For more information, please review our email forwarding information page.

Before migrating data, change your UW email forwarding to UW Google (displayed as “UW G Suite”) so all new email is sent to your UW Google account.

Click here to change your UW email forwarding to UW Google

Download Outlook as part of Office 365 ProPlus

Click here to download Office 365 ProPlus

Migrate Email

Start by configuring Outlook with both your UW Google account and your UW Office 365 account.

When entering your UW email address, use @gamail.uw.edu (this is not a typo) for your UW Google email address (i.e., your UWNetID@gamail.uw.edu).

Click here for instructions on how to add an email account to Outlook

Once both accounts are configured in Outlook, you can copy email folders between the accounts within Outlook to migrate email between the two. Moving folders can be unreliable, so copying folders is strongly recommended.

Outlook for Mac: Before starting this process, please switch off the “new” Mac experience per Microsoft support’s instructions.

Migrate Calendar

Click here for instructions on how import an Outlook calendar into Google

Migrate Contacts

Click here for instructions on how to import Outlook contacts into Google