Migrate from UW Google to Personal Google

Last updated: September 22, 2022

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Overview

Google provides tooling that will allow you to save UW Gmail email and UW Google Drive files when you depart the UW.

Before saving email and files, please review the UW Appropriate Use page and note that while UW Google is FERPA-aligned, personal Google accounts are not.

Change UW email forwarding to a personal Gmail email address

Before migrating data, you can change your UW email forwarding to your personal Gmail email address so new email sent to your UW email address will be delivered to your personal Gmail email address:

Click here to change your UW email forwarding to your personal Gmail email address

UW Google Drive File Ownership

Before migrating UW Google Drive data, read about file ownership in Google Drive.

Saving your UW Gmail email and Google Drive files

Google offers two ways to save your data:  

  • Google Takeout will allow you to download UW Gmail email and UW Google Drive files
  • Google Takeout Transfer copies UW Gmail email and Google Drive files to another Google account (e.g. your personal Gmail account)

Both methods are automatic but may not transfer every email and file. When Google fails to transfer an email or file, you will receive an email with a list of files that did not transfer that looks like this: 

  • Null (null) 
  • Null (null) 
  • Null (null) 

Unfortunately, Google will not display the file name that did not transfer, but the number of failures corresponds to the number of “- null (null) entries”. In the example above, three failures were recorded by Google.  Tracking down the failures requires comparing what is in your UW Google account vs. what copied to your other Google account. Usually, larger items and unusual file types are the cause of failures.   

Tips:

Once the file or email attachment that won’t transfer is found, it will need to be manually downloaded: 

Migrating your UW Google Contacts to a personal Google account

Click here for instructions to migrate UW Google contacts to a personal Google account