Last updated: May 15, 2023

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Visio is an application that lets users map processes using a variety of graphical forms. Start with a basic diagram to express common ideas, such as depicting a plan, making a proposal, or describing a sequence of steps in a process. It’s simple and easy to create first-class diagrams with commonly used diagram types and rich shape sets.

Visio for the web (core functionality) included in UW Office 365

UW Office 365 accounts have access to core functionalities of Visio for the web which allows any UW Office 365 account to create, edit, and share professional diagrams in a browser. It also integrates with a variety of Microsoft solutions, including Microsoft Teams, SharePoint Online, and OneDrive for Business for a collaborative diagramming experience.

Click here to access Visio for the web

Visio Plan 2 License Description

If you need more functionality than what is offered in Visio for the web, consider purchasing the Visio Plan 2 license for creating professional business and IT diagrams that meet industry standards and can be connected to data. A Visio Plan 2 License is also the only way for UW faculty and staff to obtain the Visio desktop app (not available for macOS).

This chart compares some key features between Visio for the web (aka Visio in Microsoft 365), Visio Plan 1, and Visio Plan 2.  Note that UW does not offer Visio Plan 1.

Order a Visio Plan 2 License

Visio Plan 2 licenses are offered to UW departments on an annual contract basis running from June 1 to May 31 in alignment with our Microsoft contract, and include no service or support for the product itself. It only includes the cost of contract management, automatic annual renewal, and supplying a self-service assignment mechanism for licensing via UW Groups.

The rate for a Visio Plan 2 license is currently $35 per user per contract year. This cost is not prorated when purchased midway through the contract year.

In preparation for UW Finance Transformation (UWFT), we stopped processing orders for subscription products offered in the UWare catalog from May 1, 2023, through July 2023.

Please view this page for more information about the cancellation deadline or to submit a cancellation request form.

A notice will be posted in the UWare Catalog when we can process orders for new software licenses.

Click here to order a Visio Plan 2 License

Visio Desktop App

UW Faculty and Staff

The only way for UW faculty and staff to obtain the Visio desktop app is by purchasing a Visio Plan 2 license. A Visio Plan 2 license allows the licensee use of the Visio desktop app on up to 5 devices.

UW Students

UW students can be granted access to the Visio desktop app via a Visio Plan 2 license. Alternately, some students can gain access to the Visio desktop app via Azure for Education.

Visio Desktop App not compatible with Office 2016

The Visio desktop app is not compatible with Office 2016. To utilize the Visio Plan 2 desktop application, upgrade to Office 365 ProPlus.

Visio Desktop app not available for macOS

The Visio Desktop app is not available for macOS.


If you have questions about Visio for the web, we recommend you obtain pre-purchase support before purchasing a Visio Plan 2 license by filling out the form below. Post-purchase support can also be obtained by filling out the form below.

Request PPlat Recharge Services

Visio Help and Training

UW-IT is unable to provide individual or group training on how to use Visio; however, Microsoft provides excellent training videos and a help & learning portal:

Click here for Microsoft’s Visio training videos

Click here for Microsoft’s Visio help & learning portal