Google Shared Drive Service Offering

Last updated: July 18, 2024
Audience: InstructorsStaffIT Staff / Technical

Overview 

Google Shared Drives are available to UW employees who take active responsibility for managing data, access, and providing funding information when required. Shared Drives up to 100 GB of storage are subsidized by UW-IT. Shared Drives larger than the subsidized 100 GB quota are available through our recharge service outlined below. 

Governance 

At this time, there are no limits to the number of 100 GB Shared Drives a UW employee can create. However, be advised that reporting will be utilized to determine if an obvious case of circumventing the intent of the service design and pricing model structure is occurring once instated.  

Yearly attestations will be enforced for every Shared Drive created —no bulk attestations allowed.  

The UW Google service team reserves the right to invalidate service if misuse of this subsidized tier is determined. 

Pricing 

Beginning July 2024, a recharge structure for Shared Drives will be implemented. A yearly reevaluation cycle will be used to address changes in cost from Google and operations.  

Estimated Pricing for 2024/2025 

Google Shared Drive Size  Price / year 
100 GB  Subsidized by UW-IT
200 GB  $19.05 
300 GB  $38.10 
400 GB  $57.15 
500 GB  $76.20
600 GB  $95.25 
700 GB  $114.30
800 GB  $133.35
900 GB  $152.40
1 TB  $171.45 
> 1TB – Available in 1TB increments up to 100TB Cost based on Size 

Requesting a Shared Drive 

UW employees can submit the form below to create a Shared Drive: 

Google Shared Drive Request Form 

New shared drives are created with a default 100 GB quota. To increase the quota of a Shared Drive, use the Provisioning Request tool linked in the section below.

Managing an Existing Shared Drive

Users in the manager role for a Google Shared Drive can modify Drive Quotas and Billing Information for an existing Google Shared Drive by using the Provisioning Request Tool (PRT)

It can take up to 24 hours before newly created Google Shared Drives show up in the Provisioning Request Tool

Shared Drive Deletion Policy 

Please review the Shared Drive deletion policy. 

Important Details 

Please review the main Shared Drive page for additional details and guidance on Shared Drives at the UW. 

Support 

If you need further assistance, please contact UW-IT at help@uw.edu or 206-221-5000.