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UW Google Workspace

Available for

Available for : Instructors Students Staff

Gmail logo: log in to GmailLog in to UW Gmail


UW G Suite is similar to Google’s consumer apps, but free of advertising and with greater privacy protection.  UW G Suite includes Gmail, Drive, Calendar, and SitesShared UW NetIDs are helpful for use with G Suite, especially Google Drive.

How To Guides

UW G Suite helps you to

Note: Additional Google Services are also available, but are not FERPA-compatible.

Upcoming features

We are constantly adding new Apps and features to UW G Suite; check our Additional Google Services page for recent additions.

Can’t find the feature you need? Please contact

Data Retention Policy

A single data retention policy does not apply to the UW G Suite service due to the broad scope of administrative, academic, and personal information created and stored via this service. Consequently, users of this service are responsible for managing and deleting their UW G Suite documents in accordance with University of Washington retention guidelines. For more information, please refer to the UW Records Management Services Web site.

Help Desk

  • Email:
  • Phone: (206)221-5000, option 3.  Mon – Fri 9 a.m. to 5 p.m.

Known Issues

Certain UW G Suite features are not activated in order to maintain student privacy. This includes features like Gmail Labs, and many of the Additional Apps found in the Google Marketplace.

Learn more about G Suite from vendor’s Help Center

On This Page

Activating UW G Suite

Before you can use UW G Suite, you must activate your account. You may activate your account without changing your current UW email forwarding to send new mail to UW G Suite.

To activate your UW G Suite account, follow these steps:

  1. StepsActions
  2. Go to the Manage UW G Suite page to activate the service and set your UW G Suite password. Once activated, your G Suite login is (where your_uwnetid is your actual UW NetID).
  3. If you want to forward your email to UW Gmail, use the UW NetID manage page and select “Forward to UW G Suite”. If you want to use G Suite without using Google’s email service, you can skip this step. Note to UW Medicine workforce members: You are prohibited from forwarding email to UW G Suite, as it is not HIPAA compatible. For more information on this policy, please contact

Using UW G Suite

You can access UW Gmail and all other UW G Suite apps from your Gmail page.

To access UW Gmail

To access other UW G Suite apps from your UW Gmail page

  • In the upper right corner of the page, click the apps launcher (waffle) icon:

Setting Up UW Gmail to Work with Your Favorite Email Program

You can set up UW Gmail to work with most email programs and mobile devices using instructions provided by Google.

If you use a desktop email program or mobile device to read your UW Gmail, you need to set a separate password through the Manage UW G Suite webpage. When using a desktop email program or mobile device, use with your UW G Suite password to log in.

Using UW Groups to Manage Permissions in UW G Suite

You can use UW Groups to manage permissions in UW G Suite. For more information, see UW G Suite Group Sharing.

Getting Help

On This Page

UW Google G Suite Core Services

The following UW Google G Suite Core Services are covered by the UW G Suite enterprise agreement for use with your G Suite account and are considered FERPA-aligned.

  • Calendar
  • Drive and Docs (Docs, Sheets, Forms, Slides, Drawings, and Classic Sites)
  • Gmail
  • Google Classic Hangouts
  • Google Chrome Sync
  • Google Meet
  • Groups for Business (Created via UW Groups Service)
  • Keep
  • Tasks

All other services are Google consumer or third-party services.  See below for a partial list.

Google Consumer Services and Third-Party Services

These consumer services and third-party services are not subject to the same agreements we have in place for the core services and, most importantly, are not considered compliant with the Family Educational Rights and Privacy Act (FERPA).  Click to read more about FERPA for UW students and FERPA for UW faculty and staff.

Google Consumer Services

Organize, edit, and share your photos. Learn more.
Create and participate in online forums and email-based groups with a rich experience for community conversations. Learn more.
Sync your contacts to all your devices. Learn more.
Find local businesses, view maps and get driving directions. Learn more.
Talk to Google to get answers, find stuff nearby, and get things done. Learn more.
Read comprehensive up-to-date news coverage, aggregated from sources all over the world. Learn more.
Instantly translate text and web pages. Learn more.
Shop in stores with all your loyalty, offers, and gift cards in one place. Learn more.
Publish blogs and share text, photos, and video. Learn more.
Find all Google developer documentation, resources, events, and products. Learn more.

Last reviewed November 11, 2020