UW Google Workspace

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Available for : Instructors Students Staff

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ABOUT UW G SUITE

UW G Suite is similar to Google’s consumer apps, but free of advertising and with greater privacy protection.  UW G Suite includes Gmail, Drive, Calendar, and Sites. Shared UW NetIDs are helpful for use with G Suite, especially Google Drive.

How To Guides

• Activate your UW G Suite account (step-by-step instructions)
• Using UW Groups with G Suite

UW G Suite helps you to

• Send and receive email
• Share and view calendars to easily schedule meetings
• Store unlimited data
• Create web sites

Note: Additional Google Services are also available, but are not FERPA-compatible.

Upcoming features

We are constantly adding new Apps and features to UW G Suite; check our Additional Google Services page for recent additions.

Can’t find the feature you need? Please contact help@uw.edu.

Data Retention Policy

A single data retention policy does not apply to the UW G Suite service due to the broad scope of administrative, academic, and personal information created and stored via this service. Consequently, users of this service are responsible for managing and deleting their UW G Suite documents in accordance with University of Washington retention guidelines. For more information, please refer to the UW Records Management Services Web site.

Help Desk

• Email: help@uw.edu
• Phone: (206)221-5000, option 3.  Mon – Fri 9 a.m. to 5 p.m.

Known Issues

Certain UW G Suite features are not activated in order to maintain student privacy. This includes features like Gmail Labs, and many of the Additional Apps found in the Google Marketplace.

Learn more about G Suite from vendor’s Help Center

• Using G Suite at Work or School
• G Suite Learning Center
• Gmail Help Center
• Google Calendar Help
• Google Sites Help
• Google Drive Help Center
• The Official Gmail Blog
• G Suite Service Status
• Subscribe to G Suite updates
• Google Sending Limits

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On This Page

• Activating UW G Suite
• Using UW G Suite
• Setting Up UW Gmail to Work with Your Favorite Email Program
• Transferring Your UW Email to Your UW Gmail Account
• Using UW Groups to Manage Permissions in UW G Suite
• Getting Help

Activating UW G Suite

Before you can use UW G Suite, you must activate your account. You may activate your account without changing your current UW email forwarding to send new mail to UW G Suite.

To activate your UW G Suite account, follow these steps:

1. StepsActions
1. Go to the Manage UW G Suite page to activate the service and set your UW G Suite password. Once activated, your G Suite login is your_uwnetid@uw.edu (where your_uwnetid is your actual UW NetID).
2. If you want to forward your email to UW Gmail, use the UW NetID manage page and select “Forward to UW G Suite”. If you want to use G Suite without using Google’s email service, you can skip this step. Note to UW Medicine workforce members: You are prohibited from forwarding email to UW G Suite, as it is not HIPAA compatible. For more information on this policy, please contact comply@uw.edu.

Using UW G Suite

You can access UW Gmail and all other UW G Suite apps from your Gmail page.

To access UW Gmail

• Click the following URL and log in with your UW NetID: http://gmail.uw.edu

To access other UW G Suite apps from your UW Gmail page

• In the upper right corner of the page, click the apps launcher (waffle) icon:

Setting Up UW Gmail to Work with Your Favorite Email Program

You can set up UW Gmail to work with most email programs and mobile devices using instructions provided by Google.

If you use a desktop email program or mobile device to read your UW Gmail, you need to set a separate password through the Manage UW G Suite webpage. When using a desktop email program or mobile device, use @uw.edu with your UW G Suite password to log in.

Using UW Groups to Manage Permissions in UW G Suite

You can use UW Groups to manage permissions in UW G Suite. For more information, see UW G Suite Group Sharing.

Getting Help

• If you have any problems activating UW G Suite or logging in, contact UW-IT at help@uw.edu or 206-221-5000.
• To learn more, read the Frequently Asked Questions.

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On This Page

• UW Google G Suite Core Services
• Google Consumer Services and Third-Party Services

UW Google G Suite Core Services

The following UW Google G Suite Core Services are covered by the UW G Suite enterprise agreement for use with your UWNetID@uw.edu G Suite account and are considered FERPA-aligned.

• Calendar
• Drive and Docs (Docs, Sheets, Forms, Slides, Drawings, and Classic Sites)
• Gmail
• Google Classic Hangouts
• Google Chrome Sync
• Google Meet
• Groups for Business (Created via UW Groups Service)
• Keep
• Tasks

All other services are Google consumer or third-party services.  See below for a partial list.

Google Consumer Services and Third-Party Services

These consumer services and third-party services are not subject to the same agreements we have in place for the core services and, most importantly, are not considered compliant with the Family Educational Rights and Privacy Act (FERPA).  Click to read more about FERPA for UW students and FERPA for UW faculty and staff.

Google Consumer Services

Picasa	Organize, edit, and share your photos. Learn more.
Groups	Create and participate in online forums and email-based groups with a rich experience for community conversations. Learn more.
Contacts	Sync your contacts to all your devices. Learn more.
Maps	Find local businesses, view maps and get driving directions. Learn more.
YouTube	Talk to Google to get answers, find stuff nearby, and get things done. Learn more.
News	Read comprehensive up-to-date news coverage, aggregated from sources all over the world. Learn more.
Translate	Instantly translate text and web pages. Learn more.
Wallet	Shop in stores with all your loyalty, offers, and gift cards in one place. Learn more.
Blogger	Publish blogs and share text, photos, and video. Learn more.
Code	Find all Google developer documentation, resources, events, and products. Learn more.