Zoom for Outlook Add-in

Last updated: September 20, 2024

The Zoom for Outlook add-in is designed to manage scheduling within the Outlook web and desktop apps. The add-in allows you to easily add a Zoom meeting to any new or existing calendar event.

In addition to the Zoom for Outlook add-in, calendar and contacts integration syncs your Outlook contacts and calendar events with your Zoom meetings. With calendar integration, scheduling a Zoom meeting will automatically create an Outlook calendar event and include Zoom meeting join information.   

Install Zoom for Outlook

  1. Sign in to UW Outlook Web App (OWA) using your UW NetID. 
  2. On the left-navigation panel, click the More Apps icon.
    outlook web app left navigation pane More Apps button is highlighted.
  3. Click Add Apps
    Options to open Apps. Click Add Apps.
  4. Search for Zoom for Outlook
    enter into search Zoom for Outlook
  5. In the search results, click the Zoom for Outlook Extension app
    click the zoom for outlook extension app in the search results
  6. Click Add
    click add to install the zoom for outlook extension in your outlook web app account.
  7. You can now schedule Zoom meetings in an Outlook calendar event.

Schedule a meeting

  1. Sign in to UW Outlook Web App with your UW NetID. 
  2. Open your UW Outlook web calendar. To create a new calendar event, click New.
  3. Enter meeting details such as the title, location, and guest list.
  4. Click the Zoom icon and then select Settings.

    1. If you don’t see the Zoom icon, click the three dots to see the Zoom icon
  5. Click Sign In to SSO.

  6. Under Enter your company domain, type washington to sign in to UW Zoom.
  7. Click Continue.
  8. Allow Zoom to open a new window.
  9. You are now signed in to Zoom for Outlook and ready to add a Zoom meeting to your Outlook calendar event

Note: Signing out of the Outlook Web App will also sign you out of Zoom for Outlook. Every time you sign in to Outlook Web App, you will be prompted to sign in to Zoom for Outlook before adding a Zoom meeting to your calendar event.

Schedule a Zoom meeting for Outlook Desktop App

Windows Requirements:

  • Windows 11 Pro or higher
  • Outlook Build 16130.20332 or higher
  • UW Zoom user account
  • Microsoft Exchange account added to Outlook

Mac Requirements:

  • macOS 10.14 and higher
  • Outlook for Mac 16.71.1 and higher
  • UW Zoom user account
  • Microsoft Exchange account added to Outlook
  1. Open Outlook desktop app (if already open, quit and re-open).
  2. Create a new calendar event in Outlook
  3. Click Zoom in the calendar event toolbarscreenshot zoom toolbar button
  4. Login to your UW Zoom account by clicking on SSO.
    click sso to login to uw zoom
  5. Under Enter your company domain, type washington then click Continue to sign in to UW Zoom.screenshot of the zoom company domain. type washington in the open field.
  6. Enter your UW NetID credentials.
    UW NetID login
  7. Complete the prompt for Duo two-factor authentication.
  8. You are now ready to add Zoom meetings to Outlook calendar events.