
Every month, a group of UW administrators meet to find new ways to leverage information technology to help students succeed at the UW — from admittance to graduation.
Every month, a group of UW administrators meet to find new ways to leverage information technology to help students succeed at the UW — from admittance to graduation.
This message was sent to everyone who has access to the University of Washington’s Google services (UW Google). UW Information Technology wants you to know about significant, upcoming changes to UW Google.
UW Google Shared Drives (Shared Drives) that do not have a current UW employee with a UW email address in the Manager role will be restricted beginning in March 2023. (The Manager role is the highest level of permissions in a Shared Drive.) You will still be able to view and download existing files in restricted Shared Drives, but you will be unable to add new files to restricted Shared Drives.
Any Shared Drives that are still restricted in August 2023, including all files within, will be permanently deleted beginning in August 2023.
Please note: These changes affect only Shared Drives that do not have a current UW employee in the Manager role. These changes do not affect your personal UW Google Drive.
If you have an account that will be affected by this change, you will receive instructions in the next two or three weeks for next steps you can take.
The UW requires that all Shared Drives have at least one UW employee as the responsible party (Manager), for risk management, records management, data privacy and budget approval reasons. Additionally, UW employees must use their UW email address (@uw.edu) in the Manager role.
For more information regarding these policies, please see the following resources:
Due to changes implemented by Google, Shared Drives will become a fee-based service beginning in July 2024.
Storage tiers, quotas, and rates for Shared Drives will be announced later in 2023. We hope to provide this information in advance for departments to budget the costs for the upcoming year.
UW Google Changes project has more information on the status, milestone and details of the project.
We recommend that you consult first with your local IT support group, as they are the experts on your data and technology needs. If this is not an option for you, reach out to UW-IT at help@uw.edu or 206-221-5000.
Thank you for your understanding and support as the University of Washington adjusts to these significant changes.
UW-IT
Learn how the UW continues to invest in information technology to advance the work of students, faculty and staff, and find out the key IT initiatives planned for 2023 and beyond.
UW Information Technology (UW-IT) uses data to regularly measure its performance in key areas to consistently deliver a positive customer experience. See its second quarter FY23 numbers.
Learn how to delete data completely from computers and devices before you surplus or recycle them.
This message was sent to all UW student employees, faculty and staff with approval from the Associate Vice President for Information Security and Chief Information Security Officer.
This email provides important information to help you protect your UW NetID and password from phishing attacks, which increase during tax season.
Links have been left out of this email. To find this message on the web, search the UW website for “CISO Annual Communications,” where you will find hyperlinks to all the related resources mentioned.
Cybercriminals try to steal employee login credentials so that they can download Wage and Tax Statements (Form W-2). They then use the W-2 information to electronically file a fraudulent federal income tax return in the employee’s name. By changing the bank account number, the cybercriminals receive the refund.
Your vigilance, along with additional security measures such as the UW’s two-factor authentication, plays an important role in protecting your personal and UW data.
If you have any questions or concerns, please contact help @ uw.edu (no spaces).
Thank you for helping secure UW data.
Rebekah Skiver Thompson
Associate Vice President for Information Security and Chief Information Security Officer
Several UW departments, including the Office of the Chief Information Security Officer, Records Management and the Registrar, will be hosting a series of Zoom events to observe Compliance & Ethics Week, Jan. 9-13.
Your access to email, data storage and other IT services changes or expires after your affiliations with the University change.
Learn how to get your high-impact videos captioned without charge by UW-IT’s Accessible Technology Services. Many of UW’s videos made by various groups for YouTube are not captioned, or rely on YouTube’s auto-generated captions, which are most often not accurate enough.
Traveling during the holidays? Learn how to keep your mobile devices and your data safe — and pick up other travel tips with this handy guide.