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IT Connect

Information technology tools and resources at the UW

Workday

Workday and the Integrated Service Center (ISC)
Workday is the centralized, cloud-based software program the UW uses to manage human resources, time-tracking, payroll, and benefits processes across the University, the Medical Centers* and other off-site facilities. The Integrated Service Center (ISC) works closely with UW-HR, Academic Personnel, UW-IT, other central business units, University leadership, departments and HR administrators to support faculty, staff and students with their payroll/HR-impacting information in Workday. Visit the ISC website to access Workday, view instructional videos and user guides, or to contact ISC representatives.
*Please note: The Medical Centers continue to use Kronos for time-tracking and payroll.

Go to the ISC and Workday


Workday news


  • How the College of Arts & Sciences prepared for a tsunami of change

    February 22, 2018

    Group of Multiethnic Diverse People Teamwork

    Read how the College of Arts & Sciences prepared for a tsunami of change as it got ready for Workday, the largest administrative transformation in the UW’s history. The college is one of many UW colleges, schools and units that are successfully partnering with the Integrated Service Center to support their employees and teams in adapting to Workday, the UW’s new HR/Payroll system.


  • Working through “first-time” events is key to Workday stabilization

    February 2, 2018

    Close up of man working on laptop

    Learn how the Integrated Service Center is helping the UW community through a year of “first time in Workday” events as a key part of fully stabilizing the UW’s new human resources, benefits and payroll system. First-time events in Workday, such as the current tax season, or last November’s Open Enrollment, yield critical insights into how employees are using the new system during this initial year of operations.


  • Important security enhancements to Workday

    January 26, 2018

    Screen with laptop and phone showing 2FA

    To better protect private information, all employees will be required to use Duo, the University’s two-factor authentication (2FA) solution, when they sign in to Workday, not just when accessing personal information. This move, in line with industry-wide best practices, is an important step in ongoing efforts to help employees safeguard their private information. Not enrolled in Duo?


  • Beware of phishing emails asking for your UW NetID and password to gain access to W-2 information

    January 25, 2018

    Email symbol with a warning not to open over a laptop

    Cyber criminals try to steal an employee’s login credentials so that they can download Wage and Tax Statements (Form W-2). They then can use the W-2 information to electronically file a fraudulent federal income tax return in the employee’s name. By changing the bank account number, the cyber criminals receive the refund. Fortunately, your vigilance and the UW’s two-factor authentication system can play a pivotal role in protecting employee data. Learn more about phishing on the UW Office of the Chief Information Security Officer website.


  • Tax forms to be mailed this week

    January 24, 2018

    envelopes and mail box

    Employees’ 2017 tax forms including W-2s, 1099Rs and Stipend Letters will be mailed on January 25. Keep an eye out for these important tax documents to arrive in your mailbox soon! The documents are sent to an employee’s designated mailing address in Workday. Learn how to access your tax forms online and find answers to frequently asked questions about W-2s here.


  • Reminder: Record Martin Luther King Jr. Day Holiday Time Off in Workday

    January 11, 2018

    Flag with Martin Luther King as headline

    Don’t forget to record Martin Luther King Jr. Day as “Holiday Taken Time Off” in Workday. This applies to most UW employees who accrue time off and who would normally work on the day on which the holiday falls. However, Department of Intercollegiate Athletic coaches and academic personnel (faculty, residents and fellows and other academic staff) do not need to track time off for holidays in Workday. Medical Centers employees report time off for holiday hours in Kronos. To see if this applies to you, review the quick guide and full user guide for time off, and check out related information on the Time Off webpage of the Integrated Service Center website.