Sponsored UW NetIDs

Last updated: May 3, 2024
Audience: Staff

Who is eligible for a UW NetID?

UW NetIDs are based on an affiliation with the University of Washington. Individuals who are not otherwise eligible for a UW NetID may be sponsored by a current UW faculty or staff member. Please email help@uw.edu or contact the UW Information Technology Service Center at 206-221-5000 with any sponsorship eligibility questions.

Alternatively, if a visitor needs access to UW networks such as for wireless (Wi-Fi) for a limited period of time, visit the Wireless Access for Visitors page to assign a temporary UW NetID.

How do I sponsor a UW NetID?

Any current UW faculty or staff member can sponsor individuals for a UW NetID using the online self-service Sponsor a UW NetID tool. Once sponsored, the individual becomes eligible to set up a new Personal UW NetID 

In the Sponsor a UW NetID tool, sponsors will be prompted to provide the individual’s full name, email address, a reason for sponsorship and attest that individual does not have an existing UW NetID. Once submitted, instructions to register a Personal UW NetID are emailed to the sponsored individual. 

Please note: Individuals who already have a UW NetID and any current or former UW student, faculty, or staff member may not use this process to obtain a new UW NetID. See “How do I assign computing services?” for information on providing employee-level computing services to non-UW employees.

other-netid
Sponsor a UW NetID — Any current UW faculty/staff can sponsor individuals for a UW NetID.
Use the Sponsor a UW NetID tool

How do I assign computing services?

Canvas Learning Management System — Departments can use the Provisioning Request Tool to enable use of Canvas. This process allows the affiliate to accept UW data policies and obtain access to Canvas.

Panopto Lecture Capture — Departments can use the Provisioning Request Tool to enable use of Panopto. This process allows the affiliate to accept UW data policies and obtain access to Panopto.

UW Zoom Video Conferencing — Departments can use the Provisioning Request Tool to enable use of UW Zoom. This process allows the affiliate to accept UW data policies and obtain access to UW Zoom.

UW Email & Productivity Platforms — Departments can use the Provisioning Request Tool to enable use of UW email and productivity platforms. This process allows the affiliate to accept UW data policies and obtain an UW Office 365 and UW Google account.

Husky OnNet — Departments can use the Provisioning Request Tool to authorize affiliates to use Husky OnNet. More information, including configuration instructions for affiliates can be found at Husky OnNet for Sponsored UW NetIDs.

Web publishing, Ovid, U drive, and restricted UW Library resources — For affiliates who need employee access to these other UW-IT services or services provided by UW Libraries, departments can use the Contract Contingent Worker or Hire Unpaid Academics processes in Workday. If needed, please contact the Workday support for help adding Workday records for affiliates. The Employee Workday Help website has a page that describes the Contract Contingent Worker – Staff CampusContract Contingent Worker – Medical Centers, and Hire and Change Job for Unpaid Academics processes. The Employee Workday Help website also has a document which describes when a Contingent Worker position is appropriate and other available options.

Other services — Check the Service Catalog for information on authorizing access to other services.

Rules and regulations

Washington state laws, policies, and audit practices, as well as federal and state contract-compliance laws to which the UW is subject, require that state resources (e.g., computers and network) be used only for University-related activities. All University policies regarding the appropriate use of state resources and responsible personal conduct apply to the use of its computing and networking resources. In addition, use of computing resources must comply with the restrictions and acceptable practices established specifically for these resources. Guidelines for the appropriate use of UW computing and network resources can be found on UW Information Technology’s Appropriate Use page.