Shared UW NetIDs

Last updated: October 29, 2024

A Shared UW NetID is an account on one of the Uniform Access computers set up to supplement the services provided by an individual UW NetID.

Before requesting a Shared UW NetID, please read and be familiar with all the information on this Web page.

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Shared Account — Shared accounts can be used by faculty and staff to facilitate their work.
Request a Shared Account

Purpose of Shared UW NetIDs

Faculty and staff can use Shared UW NetIDs to further their research, collaborate on group projects, and expedite any academic or administrative work at the UW. Shared UW NetID accounts are designed to supplement your individual account for facilitating your work activities. Student employees who are teaching courses may request a Course Shared UW NetID.

Student organizations that are registered with the Student Activities Office can use Shared UW NetID accounts for communications about their organization.

Common situations where Shared UW NetIDs are appropriate:

  • A departmental email address is needed to handle email messages to and from a department rather than an individual.
  • An email address is needed for a course so that messages from students are not mixed in with the instructor’s personal email.
  • A Web page needs to be created for a department or a course, and it should not be owned by a personal account.
  • Some activity requires access to an account by more than a single individual. Note that access by more than one person to an individual account is not permitted on the Uniform Access computers.

Types of Shared UW NetIDs

  • Departmental accounts support the electronic presence of a UW department or unit, or support business of the unit requiring multiple people to have access to a single account.
  • Course accounts support the activities of a single UW course or course section.
  • Clinician accounts support the activities of UW Clinicians and require that the account owner has an active UW Medicine affiliation. These Shared accounts are automatically provisioned for UW Office 365 and are unable to use UW Google due to HIPAA regulations.

Student organizations interested in obtaining a Shared UW NetID account should contact the Student Activities Office.

Proper Use

All University of Washington policies regarding the appropriate use of University resources and responsible personal conduct apply to your use of UW Information Technology (UW-IT) computing and networking resources including Shared UW NetID accounts. In addition, your use of UW-IT resources must comply with the restrictions and acceptable practices established specifically for these resources.

Shared UW NetID accounts should not be used in place of individual accounts.

Owner and Account Administrators

The Shared UW NetID owner is responsible for proper use, account maintenance, and managing file privileges.

Shared UW NetID account owner must be:

  • current UW faculty or emeritus faculty member,
  • current UW staff member,
  • or have an active UW Medicine affiliation

One or more individuals can be added to a Shared account as an Account Administrator. Account Administrators can change or reset the password and add additional Account Administrators.

The Shared UW NetID owner is responsible for managing the Account Administrator(s).

Account Administrators must be:

  • current UW faculty or emeritus faculty member,
  • current UW staff member,
  • current UW student,
  • or have an active UW Medicine affiliation

An Account Administrator would not have authority to close the account or change the owner.

By agreeing to become the Shared UW NetID account owner you accept responsibility for the proper use and maintenance of the account within the published policies and guidelines.

Services for Shared UW NetID Accounts

Shared UW NetID accounts provide the following computing services:

  • A UNIX account on Homer (or Dante for student organization Shared UW NetIDs).
  • A Web publishing directory on the appropriate UW Web server.

These accounts will be created with the normal default resources for disk space.

Shared UW NetID Account Expiration

Shared UW NetID accounts can expire, if the account owner:

  • Requests that the account expire on a certain date,
  • requests the Shared UW NetID be deleted,
  • or if the owner separates from the University

Name changes

The UW NetID Manage page can be used to update the display name associated with a Shared UW NetID.

Shared UW NetIDs and other UW-IT services

To provision other UW-IT services for a Shared UW NetID, please see the Provisioning Request Tool (PRT) for more information.