IT Connect

Information technology tools and resources at the UW

Trumba Videos

UW-IT and Trumba have created these UW-specific training videos for editors using Trumba at the University of Washington.

Videos

Trumba Overview

Video: Trumba Overview

  • 0:15 Campus event calendars, uw.edu/calendar
  • 0:31 Styles, editor access, and help
  • 0:53 Find events
  • 1:13 Increase event visibility, display event on multiple calendars
  • 2:05 Track and manage event registration
  • 2:13 Display events on MyUW
  • 2:33 Display smaller version of calendar
  • 2:43 Find and track events and register for events (Event Actions)
  • 3:37 Request a calendar by emailing help@uw.edu

Log into and navigate your UW Trumba Account

Video: Log into and navigate your UW Trumba Account

  • 0:08 Locate where to log in
  • 0:33 View different calendars: active calendar and other calendars
  • 2:10 Manage your calendars. Select calendars to add events

Find help and support for using the UW Event Calendar

Video: Find help and support

  • 0:04 Find context-sensitive help
  • 0:20 Find UW help documentation
  • 0:36 Provide UW feedback and find support

Add an Event to the UW Event Calendar

Video: Add an Event

  • 0:17 Add title and location
  • 0:48 Select the time zone, date, and time
  • 1:09 Specify duration
  • 1:24 Select One-time event (For information on ongoing events, see the Set up a Recurring Event video.)
  • 1:44 Specify Room
  • 1:54 Select Event types
  • 2:06 Add an event image
  • 2:35 Edit an image
  • 3:31 Add Event sponsors, and Facebook and Twitter URL
  • 3:44 Tag a Featured event
  • 3:55 Add Editor notes
  • 4:02 Add a description and link to a Web page

Edit an Event

Video: Edit an Event

  • 0:22 Take Event actions: Notify me of changes
  • 0:58 Edit Event
  • 1:17 Send updates

Set up a Recurring (Repeating) Event

Video: Set up a Recurring (Repeating) Event

  • 0:12 Copy an event
  • 0:40 Set repeating value
  • 1:36 Select Event interval: One-time vs. Ongoing event
  • 2:02 Learn about No End Date
  • 2:43 Remove one event from the repeating pattern
  • 3:50 Change the start time of future repeating events

Cancel an Event

Video: Cancel an Event

  • 0:06 Cancel, don’t delete an event. Note: If you delete an event, people won’t be notified.
  • 0:28 Cancel a repeating event
  • 0:49 Cancellation notifications

Event Registration Part 1: Set up an Event

Video: Event Registration 1 – Set up an Event

  • 0:12 Add event registration
  • 0:18 Open sign up for the event, specify registration settings
  • 1:22 Set registration success message
  • 1:45 Select registration form
  • 1:53 Registration limit
  • 2:08 Guests. Can people bring guests.
  • 2:25 Waitlist and wait list limit
  • 3:36 Registration start and end times
  • 4:14 Response deadlines

Event Registration Part 2: Set up an Event

Video: Event Registration 2 –  Set up an Event

  • 0:07 Add event organizers
  • 0:47 Select how people can register for repeating events
  • 1:53 Register on behalf of someone if you are an editor

Event Registration Part 3: Send Invitations and Reminders

Video: Event Registration 3 – Send Invitations and Reminders

  • 0:11 Event email tab
  • 0:20 Set automated reminders to registered attendees
  • 1:14 Register by invitation
    • 1:45 Set up distribution list
    • 2:13 Import addresses
    • 2:05 Create an email group

Event Registration Part 4: Manage Registrations

Video: Event Registration 4 – Manage Registrations

  • 0:17 Orientation to the registration page
  • 1:00 Actions: Change people’s responses
  • 1:10 Select what to view
  • 1:25 export registration roster
  • 2:00 Export a registration report by selecting a date range