IT Connect
Information technology tools and resources at the UW

Shared UW NetIDs

 

A Shared UW NetID is an account on one of the Uniform Access computers set up to supplement the services provided by an individual UW NetID. In the past these accounts were called “supplemental accounts.”

Before requesting a Shared UW NetID, please read and be familiar with all the information on this Web page.

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Shared Account — Shared accounts can be used by faculty and staff to facilitate their work.
| Request a Shared Account |

Purpose of Shared UW NetIDs

Faculty and staff can use Shared UW NetIDs to further their research, collaborate on group projects, and expedite any academic or administrative work at the UW. Shared UW NetID accounts are designed to supplement your individual account for facilitating your work activities.

Student organizations that are registered with the Student Activities Office can use Shared UW NetID accounts for communications about their organization.

Common situations where Shared UW NetIDs are appropriate:

  • A departmental email address is needed to handle email messages to and from a department rather than an individual.
  • An email address is needed for a course so that messages from students are not mixed in with the instructor’s personal email.
  • A Web page needs to be created for a department or a course, and it should not be owned by a personal account.
  • Some activity requires access to an account by more than a single individual. Note that access by more than one person to an individual account is not permitted on the Uniform Access computers.

Types of Shared UW NetIDs

  • Departmental accounts support the electronic presence of a UW department or unit, or support business of the unit requiring multiple people to have access to a single account.
  • Course accounts support the activities of a single UW course or course section.

Student organizations interested in obtaining a Shared UW NetID account should contact the Student Activities Office.

Proper Use

All University of Washington policies regarding the appropriate use of University resources and responsible personal conduct apply to your use of UW Information Technology (UW-IT) computing and networking resources including Shared UW NetID accounts. In addition, your use of UW-IT resources must comply with the restrictions and acceptable practices established specifically for these resources.

Shared UW NetID accounts require faculty or departmental approval. Shared UW NetID accounts should not be used in place of individual accounts.

Owner and Account Administrators

The Shared UW NetID owner is responsible for managing the active status of the account and must be a full-time UW employee. The Shared UW NetID owner is responsible for proper use, account maintenance, and file privileges. You may want to add one or more “Account Administrators” on the account. An Account Administrator can change the Shared UW NetID’s password and add additional Account Administrators as well as access the Shared UW NetID account through online tools such as Catalyst. An Account Administrator would not have authority to have the account closed, renamed, or to change the account owner. Account Administrators must be UW faculty, staff, or students.

By agreeing to become the Shared UW NetID owner you accept responsibility for the proper use and maintenance of the account within the published policies and guidelines.

Services for Shared UW NetID Accounts

Shared UW NetID accounts provide the following computing services:

  • A UNIX account on Homer (or Dante for student organization Shared UW NetID accounts)
  • A Web publishing directory on the appropriate UW Web server

These accounts will be created with the normal default resources for disk space.

Shared UW NetID Account Expiration

Shared UW NetID accounts can expire or be removed if the owner:

  • Specifically requests that the account expire on a certain date
  • or
  • Submits a request in writing to delete the Shared UW NetID

UW G Suite, UW Office 365, and Shared UW NetIDs

To request access to UW G Suite and/or UW Office 365 for a Shared UW NetID, please see this page for more information.

Using Email and Contacts With Shared UW NetIDs google_mail

If you have already signed up for UW G Suite, visit the UW Google Email and Contacts page.

Sharing with 10 individuals or fewer?
The suggested method to give access to the Shared UW NetID’s email is to use the delegated access feature in UW G Suite. You are able to give up to ten (10) people delegated access to the Shared UW NetID’s email through their own UW G Suite account without the need to share the password for the Shared UW NetID. More information about how to do so can be found on Google’s Set Up Mail Delegation page. The process will require the delegate to accept the requested access, and it may take up to an hour for the change to take effect on the delegate’s account.
Sharing with 11 individuals or more?
If more than 10 individuals need to share access to the email for the Shared UW NetID, you will need to share the password for the account. Any number of staff can share a common password to access the account. This may be done at the discretion of the group sharing the password. Changes to the account password are the responsibility of the group, and must be changed by going to the UW NetID Manage Page, or contacting the UW Information Technology Service Center by calling 206-221-5000 (Monday – Friday, 8:00 a.m. – 8:00 p.m.; Sunday, 1:00 p.m. – 8:00 p.m.).

Google Calendar With Shared UW NetIDs

If you have already signed up for UW G Suite, visit the UW Google Calendar page.

Sharing Your Calendar With Others google_calendar
  • By default, your calendar and the events are viewable only by you.
  • You can share your calendar or specific events with others. For instructions, please see Google’s Calendar Sharing Options for G Suite page.
  • The individual you share your calendar with will receive an email notification when you initiate this action.
Accessing Shared Calendars
  • Shared calendars will appear in your list of calendars.
  • See G Suite for how to manage the account.

For general information and help with Google Calendar, visit the Google Calendar Help page.

Files Storage Using Google Docs google_docs
If you already have signed up for UW G Suite, visit the UW Google Docs page.

Google Docs lets you create, upload, edit, and share documents and files. This includes documents, spreadsheets, presentations, drawings, and forms. You can set up viewing and editing permissions for other Google users using your Shared UW NetID. For further information, visit the Google Docs Help pages.

Web Publishing Using Google Sites google_sites
Google Sites lets you manage a website as well as delegate viewing and editing permissions for a website to other Google users. For general help, please visit the Google Sites Help pages. For help on sharing, please visit Controlling Access to Your Site on the G Suite help pages.