As part of the IT Investment Planning, Assessment and Approval process, smaller projects may be granted a small project exemption that approves the project to continue without any further oversight or check-ins. Projects that qualify for the small project exemption usually cost less than $1M and have a lifecycle cost (five-year operating plus project cost) of less than $2.5M, along with a few other criteria related to scope and risk. Projects that are granted a small purchase exemption should also adhere to the following guidelines:
- Follow all standard procurement requirements
- Maintain records and documentation
- Ensure that the stewardship guidelines that are part of the APS 2.3 policy are followed
Purchases entered into ARIBA that cost more than $50K are automatically routed to UW-IT for assessment and approval review. These projects will need to start the IT Investment Planning, Assessment and Approval process.