As part of the IT Investment Planning, Assessment and Approval process, smaller projects may be granted a small project exemption that approves the project to continue without any further oversight or check-ins. Projects that qualify for the small project exemption usually cost less than $1M and have a lifecycle cost (five-year operating plus project cost) of less than $2.5M, along with a few other criteria related to scope and risk. Projects that are granted a small purchase exemption should also adhere to the following guidelines:
- Follow all standard procurement requirements
- Maintain records and documentation
- Ensure that the stewardship guidelines that are part of the APS 2.3 policy are followed
Purchases entered into ARIBA that cost more than $50K are automatically routed to UW-IT for assessment and approval review. These projects will need to start the IT Investment Planning, Assessment and Approval process.
Purchases under this threshold will not require review and approval, but may still benefit from IT Vendor Risk Management review, and must follow the stewardship guidelines for IT purchases.