Microsoft Project Online desktop client is a project management program with automated scheduling, project resource management, and built-in reporting. The Project Online desktop client can be used as a standalone application or connected to a Project-enabled SharePoint Online site (additional setup fees will apply). You do not need a Project-enabled SharePoint Online site to utilize the Project Online desktop client.
Before Purchasing Project Online Licenses
UW-IT advises that only organizations with staffing resources with expertise in Project Desktop and Project Server and tightly controlled project management processes should use legacy Project Online. Organizations should carefully review Microsoft’s guide Project Online Admin Documentation to understand the configuration and the long-term maintenance work required to sustain this product. Specifically, Microsoft’s document Change permission management in Project Online is essential to review as selecting the wrong permissions model has posed a significant challenge for some organizations. Please also check the Microsoft Project service description guide, as Project Online site configurations require at least one account with a Project Plan 5 license.
Planner, a lightweight task management system
In some cases, a less robust option is the better way to manage tasks for projects. Microsoft Planner is a low-overhead alternative to Project Online that allows organizations to get up and running quickly with managing projects. For more information on Microsoft Planner, please see the UW Office 365 page for Planner.
How to Get Microsoft Project
Students can download the Project desktop application through Azure for Education.
We offer two types of Project Online licenses for faculty and staff: Plan 3 and Plan 5. To compare the features in each Project Plan, you can visit: Compare project management solutions and costs.
Microsoft Project licenses are offered to UW departments on an annual contract basis running from June 1 to May 31 in alignment with our Microsoft contract and include no service or support for the product itself. Therefore, the cost is not prorated when purchased midway through the contract year.
In preparation for UW Finance Transformation (UWFT), we stopped processing orders for subscription products offered in the UWare catalog from May 1, 2023, through July 2023. As of August 2023, we are able to process orders, but some billing may still be delayed.
If you try to place an order and see the message “You are not autorized”, we have had to temporarily disable orders; please check back again in a few days.
Please view this page for more information about the cancellation deadline or to submit a cancellation request form.
A notice will be posted in the UWare Catalog when we can process orders for new software licenses.
- Project Plan 3 and Plan 5 licenses are assigned to an individual. The Project Online desktop client may be installed on up to 5 devices but can only be used on one device at a time by the named user.
- Project Plan 3 and Plan 5 licenses can not be assigned to a shared UW NetID.
- Once purchased, you will be automatically billed for your Project Plan 3 or Project Plan 5 license annually unless you cancel the renewal before the cancellation deadline. For more information about the cancellation deadline or to submit a cancellation request form, visit: https://itconnect.uw.edu/tools-services-support/software-computers/uware/uw-software-renewal-cancellation-request/.
- You can install Project Online on up to five devices.
- The license can be transferred to another user at the department’s request.
Step 1: Sign in to download Project
- Go to www.office.com and if you’re not already signed in, select Sign in.
- Sign in with your UW credentials.
- After signing in, follow the steps below for the subscription version of Project.
Project Online (Professional or Premium)
- From the Office home page select Install Office apps > Other install options. (If you set a different start page, go to admin.microsoft.com/OLS/MySoftware.aspx.)
- Under Software, select Project. Choose the language and the bit version you want, then select Install. (To install 64-bit, under Version, select Advanced, choose 64-bit, and then select Install.)
- Tip: If Project isn’t listed under the Software navigation heading on the left-side of your page, it probably means you don’t have a license. Check if you have a license and if you don’t, contact your admin and ask to have one assigned to you.
Project should now begin downloading. Follow the prompts in Step 2 to complete the installation.
Step 2: Install Project
- Depending on your browser, select Run (in Edge or Internet Explorer), Setup (in Chrome), or Save File (in Firefox).
If you see the User Account Control prompt that says, Do you want to allow this app to make changes to your device? select Yes.
Your install is finished when you see the phrase, “You’re all set! Project is installed now” and an animation plays to show you where to find the Project app on your computer.
- You can view a comparison of features here: Project Online Feature Comparison
Project Plan 3: $85 annually
Project Plan 5: $150 annually
- Project Management