IMPORTANT: Budget Planning for UW Google Shared Drives over 100GB limit

Because your UW Google Shared Drive exceeds the 100GB limit, we want to remind you that you’ll need to purchase additional storage space before June 11, 2024. Our contract with Google now has system limitations that will require deletion of any UW Google Shared Drive that exceeds 100GB starting November 2024.

IMPORTANT: UW Google Shared Drives that are over the maximum quota will be deleted. UW-IT is unable to delete a portion of content in order to get the Shared Drive under the quota limit.

On June 11, 2024, all UW Google Shared Drives that are over the 100GB limit will be restricted. You will still be able to view or download content in the affected drives, but you will be unable to add, modify or update existing files.

Starting November 5, 2024, all restricted UW Google Shared Drives that have not chosen to upgrade to a higher tier of storage will be subject to deletion.

Review the attached list of UW Google Shared Drives that have been identified as close to or over the 100GB limit and determine which tier(s) of storage you will need to purchase. See available storage tiers and pricing information on IT Connect.* With this information, you can then budget accordingly for the upcoming fiscal year.

If you do not wish to purchase a higher tier of storage for the over quota UW Google Shared Drives, please make plans to migrate data — so that your data is under the 100GB limit.

*For storage greater than 1TB per year, please email help@uw.edu with the subject: UW Google Shared Drive – Custom Storage Pricing Information.

Please note: If a Shared Drive is flagged for deletion, the entire drive will be deleted, not just a select amount over the 100GB limit.

In April 2024, the UW Google Changes Project Team will provide an intake form for purchasing additional storage to anyone whose Shared Drive is over quota at that time. This form will collect required information such as the department, work tag, name of the UW Google Shared Drive(s), primary contact, etc.

Once we receive this information, the specified UW Google Shared Drive(s) will no longer be subject to deletion, provided that the governance and drive deletion policy are maintained. For more information, review the UW Google Shared Drive Service Offering page.

Please contact the UW-IT Technology Service Center at help@uw.edu or 206-221-5000.

Thank you,
The UW Google Changes Project Team