TRF FY 2023 letter from VP and CIO Aaron Powell

Last updated: February 27, 2023


I am writing to update you on the FY 2023 rates for the Technology Recharge Fee (TRF), which provides support for essential information technology services delivered by UW Information Technology (UW-IT). Under a recommendation by the University’s IT Service Investment Board, and approved by the Provost, there will be a 3.5 percent increase to the current rates. The FY 2023 TRF rates, effective July 1, 2022, will be:

  • $61.52 per month per capita for all academic and administrative units, a 3.5 percent increase. (The current rate is $59.44).
  • $55.08 per month per capita for the UW Medical Centers, a 3.5 percent increase. (The current rate is $53.22).       

We are aware of the budget challenges that each unit at the UW is facing, and we recognize this rate increase will additionally impact your budgets. The recommendation was made only after extensive review of IT services essential to the UW community. These new rates will provide funding to help address the escalating costs for enterprise software licensing, including Microsoft Campus License, Proofpoint (anti-spam software), Canvas, and Zoom. The investments in these applications are also critical to the University’s cybersecurity program – provides enhanced email security and monitors for compromised activity.

In accordance with the IT Service Investment Board recommendation, the existing cost allocation methodology for the TRF will remain the same and will be reassessed after the implementation of UW Finance Transformation. At that time, the methodology will undergo a full review and recalibration.

The IT Service Investment Board is comprised of representatives from academic and administrative units across the University and is charged by the Provost with conducting the annual TRF review. In arriving at its recommendations, the Board followed advice from the Technology Recharge Fee Advisory Committee, which is charged with providing in-depth analysis and consultation in support of the annual TRF review.

The TRF covers a basic bundle of IT services identified as essential by a group of representatives from across the UW community. More information about the TRF, including what services are contained in the basic bundle and how the per capita rate is calculated, can be found on the TRF Overview page.

The IT Service Investment Board believes its recommendations for the FY 2023 TRF rate and methodology will enable UW-IT to continue to deliver critical information technology services to the UW community.

Thank you for your continued support.

Aaron Powell
Vice President for UW Information Technology and CIO

cc: Ana Mari Cauce, President
Mark Richards, Provost and Executive Vice President
Anind K. Dey, Dean, Information School and Chair, IT Service Investment Board