Academic Data Domain

Last updated on March 31, 2022

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children’s education records, the right to seek to have the records amended, and the right to consent to the disclosure of personally identifiable information from education records, except as provided by law. When a student turns 18 years old, or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student (eligible student). FERPA applies to schools that receive funds under any program administered by the Secretary of Education. Education records are records that are 1) directly related to a student; and 2) maintained by an educational agency or institution or by a party acting for the agency or institution.

Enforcement Authority United States Department of Education
Subject Matter Expert(s) Helen B Garrett
Situation “Directory information” may include a student ID number or other unique personal identifier that is displayed on a student ID badge, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors authenticate the user’s identity, such as a PIN, password, or other factor known or possessed only by the authorized user.
Data Types Student Academic
Data Sets (and Population)
  • Name, Library Records
  • Test Scores, Name (Students)
  • Name, Ethnicity
  • Grades, Name (Students)
  • Sex, Name
  • Name, Social Security Number (Students)
  • Name, Courses Taken (Students)
  • Name, Schedule (Students)
  • Veteran Status (Students)
  • Name, Educational Services Received (Students)
  • E-mail Address, Name (Students)
  • Student Identification Number, Name (Students)
  • Disciplinary Actions, Name (Students)
  • Name, Education Loan Information
  • Advising Records, Name (Students)
Website Protecting Student Privacy

Last updated on March 31, 2022

Higher Education Opportunity Act

Institutions and Lender Requirements Relating to Education Loans, Student Assistance General Provisions, Federal Perkins Loan Program, Federal Family Education Loan Program, Federal Direct Loans, Pell Grants, Federal Work-Study, and Supplemental Educational Opportunity Grants. This law authorizes these programs to exist and communicates the requirements to administer these programs and identify eligible students.

Enforcement Authority United States Department of Education
Subject Matter Expert(s) Kay Lewis
Situation Confidentiality of personally identifiable information and application information required by FERPA and US Department of Education rules
Data Types Student/Family Financial Aid
Data Sets (and Population)
  • Name, Address
  • Student Identification Number, Name (Students)
  • Sex, Name (Students)
  • Name, Marital Status (Students)
  • Name, Education Loan Information (Students)
  • E-mail Address, Name (Students)
  • Name, Financial Account Information (Students)
  • Social Security Number, Name (Students)
  • Name, Age (Students)
  • Race, Name (Students)
  • Veteran Status, Name (Students)
Website U.S. DOE – Higher Education Oppurtunity Act – 2008

Last updated on March 31, 2022

Health Professions Education Partnerships Act of 1998 (Pub.L. 105-932)

Amendment to Public Service Health Act to consolidate and reauthorize health professions and minority and disadvantaged health education programs, including health professions financial aid programs. Enforcement Authority: US Department of Health and Human Services.

Enforcement Authority US Department of Health and Human Services
Subject Matter Expert(s) Kay Lewis
Situation Confidentiality of personally identifiable information and application information required by FERPA and Health and Human Services rules
Data Types Student/Family Financial Aid
Data Sets (and Population)
  • Name, Address
  • Name, Education Loan Information
  • Name, E-mail
  • Social Security Number, Name
  • Name, Age
  • Name, Financial Account Information
  • Name, Marital Status
  • Telephone Number, Name
  • Name, Driver’s License Number
Website GPO – Health Professions Education Partnerships Act of 1998 (pdf)

Last updated on March 31, 2022

Health Professions Student Loans (42 CFR 57, Subpart C)

Applies to the federal capital contributions made by the Secretary to public or other nonprofit health professions schools for the establishment of health professions student loan funds and to loans made to students by schools from these funds. Establishes the eligibility rules for these programs.

Enforcement Authority US Department of Health and Human Services
Subject Matter Expert(s) Kay Lewis
Situation Confidentiality of personally identifiable information and application information required by FERPA and Department of Health and Human service rules
Data Types Student/Family Financial Aid
Data Sets (and Population)
  • Name, Driver’s License Number (Students)
  • Name, Address (Students)
  • Social Security Number, Name (Students)
  • Name, Age (Students)
  • Name, Ethnicity (Students)
  • Name, Marital Status (Students)
  • Name, Education Loan Information (Students)
  • Name, Financial Account Information (Students)
  • Telephone Number, Name (Students)
  • Name, E-mail (Students)
Website GPO – Health Professions Student Loans (pdf)

Last updated on March 31, 2022

Truth in Lending Act (15 U.S.C. 1601-1693r)

Requires disclosure statement for loans and credit plans, but exempts Perkins Loans, Federal Family Education Loans, Direct Loans, and certain other loans.

Enforcement Authority US Federal Trade Commission
Subject Matter Expert(s) Kay Lewis
Situation Confidentiality of personally identifiable information and application information required by FERPA and US Department of Education rules
Data Types Student/Family Financial Aid
Data Sets (and Population) Telephone Number, Social Security Number, Marital Status, Ethnicity, Education Loan Information, E-Mail, Driver’s License Number, Age, Address (Students)
Website FTC – Truth in Lending Act