IT Connect
Information technology tools and resources at the UW

Managing Your billing information

The information below will help you review and edit the information used to bill for your Managed Workstation resources.  There are three items to review:

Note:  If you don’t see the right data, email us with your department name and your desired department role.

Desktops assigned to your department in myIT

  1. To review “Desktops on My Budgets” go to myIT MWS Things I Own/Manage >> click Desktops on My Budget.
  2. To remove desktops or change department assignments, send an email with specifics to

Update budget information

Anyone with a department role can make budget changes for budgets for which they are a budget contact.

  1. Default budgets are required for each department workstations, user (home directories and consulting hours) and File Services (I: \ drive).  Even after setting a default budget, you can make budget changes to individual users and workstations.
    1. Workstations and Users:  MWS Things I Own/Manage >> click Departments and click on a department name, then edit the Default Workstation Budget and Default User Budget.
    2. File Services:  Go to MWS Things I Own/Manage >> click File Services  and edit each of the I:\group folders associated with your department(s).
    3. Users consulting hours:  Go to MWS Things I Own/Manage >> click Consulting Hours  and edit the budget for each user in your department(s).
  2. Individual budget changes:
    1.  Workstations: MWS Things I Own/Manage >> click Desktops on My Budgets
    2. User H: drives:  MWS Things I Own/Manage >> click File Services
    3. User consulting: MWS Things I Own/Manage>> click  Consulting Hours 

Users in your department’s eligibility group in myIT

Membership determines which MWS home directories are associated with your department.

  1. To review ‘Users in My Departments’ go to myIT MWS Things I Own/Manage >> click Users in My Department
  2. If there is any incorrect information, update your eligibility group by:
    1. Find the name of the eligibility group for your department: then click on dept name and look at users in the eligibility group.
    2. To view/change members: write down your eligibility group name and go to UW Groups.

Update department information

  1. To review your “Department” information go to myIT MWS Things I Own/Manage >> click “Departments” to edit:
  2. Contact info/dept roles:
    1. Owner
    2. Billing contact (different from budget contact!)
    3. Technical contact(s)
  3. Eligibility group (“User Eligibility Group”)
  4. Default budget for workstation charges (applied to new workstations)
  5. Default budget for consulting charges (applied to new user)
  6. Assigned shared file service paths

    The I:\groups\xx or Windows file service path(s) assigned to your department.

    1. To review your “File Services” report go to MWS Things I Own/Manage >> click File Services . Where the value in the Group Directories’ Directory Name column is the i:\groups folder.
    2. If there are missing or additional paths, email with details.
    3. If there are home directories you do not want, adjust your eligibility group membership.
    4. If you do not want to remove a user(s) from your eligibility group, but also don’t want that user(s) to have an MWS home directory, email details to
Last reviewed November 8, 2018