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20151224: Undesired H: Drive Purge

H: drive deletions coming for those without departmental eligibility groups

Current staff members who are not in your department’s eligibility group will have their home directory (H:drive) deleted on 1/15/2015. Please verify that all of your staff members have been added to the correct eligibility group before that date.

More info:

Last summer we revealed that there were a significant number of Nebula home directories which we believed were undesired, primarily associated with individuals who had long since stopped having an association with the university. That was primarily because the Managed Workstation service didn’t have an active mechanism to capture when individuals should lose their eligibility for our service. We implemented the user eligibility mechanism which puts you as a customer in the driver seat of provisioning and deprovisioning home directories and some other user related access. As detailed above we didn’t complete connecting those eligibility groups with the home directory provisioning and deprovisioning until the end of February.

In December we notified those users with an “undesired” home directory who were still accessing that home directory to let them know that unless a customer marked them as eligible and paid for that home directory, that the home directory would be deleted.

In late January we removed access to undesired home directories.

In mid February, we deleted undesired home directories. This constituted almost 5200 home directories using 6 TB of space. Under current practices, there is still a copy of that deleted data for a year.