These instructions are only intended for MWS Customers. Non-MWS Users should visit https://itconnect.uw.edu/tools-services-support/software-computers/productivity-platforms/microsoft-productivity-platform/ for more information.
Requesting Resource Calendars
MWS can set up Resource Calendars that can be used for scheduling, room reservations, or equipment. There is a nominal one time charge to consult and create the resource calendar. More information on our consulting fees can be found in the MWS Service Catalog.
You can request a Resource Calendar by sending your request by email to: help@uw.edu
When you send your request by email, we will need the following information:
- Specify the type of resource: (Room, Equipment, Schedule)
- The department full name
- The department short name
- Name of Resource (For an Equipment OR Room Resource request, you may also specify):
- Building name
- Room name/number
- NOTE: The “Building name” + “room number” are used to form the “Location” field, visible to meeting participants. Use short, consistent forms for these fields. e.g. “PAB” instead of “Purchasing & Accounting” and “250 West” vs “Conference room 1”
- For a Room Resource Request, you may also specify:
- Capacity
- Phone number: (format: +1 000 000-0000)
- No other information is needed for a Schedule resource calendar
- Any restrictions to access (Who can invite; who can see what information, etc; strongly recommend that a UW Group be used for this purpose)
NOTE: All resources follow the same naming convention: “deptshortname”dot”description”
If you want a resource named “F2.HRP Huddle Area”, the deptshortname=F2 and the description=HRP Huddle Area
‘Alphanumeric’ includes letters and numbers but not other characters.