IT Connect
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Exchange/Outlook Resource Calendars

These instructions are only intended for MWS Customers. Non-MWS Users should visit for more information.

Requesting Resource Calendars

MWS can set up Resource Calendars that can be used for scheduling, room reservations, or equipment. There is a nominal one time charge to  consult and create the resource calendar. More information on our consulting fees can be found in the MWS Service Catalog.

You can request a Resource Calendar by sending your request by email to:

When you send your request by email, we will need the following information:

  • Specify the type of resource: (Room, Equipment, Schedule)
  • The department full name
  • The department short name
  • Name of Resource (For an Equipment OR Room Resource request, you may also specify):
    • Building name
    • Room name/number
    • NOTE: The “Building name” + “room number” are used to form the “Location” field, visible to meeting participants. Use short, consistent forms for these fields. e.g. “PAB” instead of “Purchasing & Accounting” and “250 West” vs “Conference room 1”
  • For a Room Resource Request, you may also specify:
    •  Capacity
    • Phone number: (format: +1 000 000-0000)
  • No other information is needed for a Schedule resource calendar
  • Any restrictions to access (Who can invite; who can see what information, etc; strongly recommend that a UW Group be used for this purpose)

NOTE: All resources follow the same naming convention: “deptshortname”dot”description”

If you want a resource named “F2.HRP Huddle Area”, the deptshortname=F2 and the description=HRP Huddle Area

‘Alphanumeric’ includes letters and numbers but not other characters.


Additional information on Exchange accounts

Exchange Calendar Best Practices

Spam Filtering in Exchange

Limits of Exchange Online

Managing your Exchange Mailbox for Easier Data Retention


Last reviewed July 24, 2020