- Enrolling with Last Pass
- Installing LastPass Software
- Setting up Groups to Share Passwords
- Importing Passwords
- What if they are offline or I am offline?
- Linking Your Personal LastPass Account
- Appropriate use and loss of eligibility
- Exporting Passwords
Enrolling with LastPass
Managed Workstation (MWS) customers are eligible to request a LastPass Enterprise account. MWS customers are anyone who is a member of an eligibility group as designated by their MWS customer account contact(s).
To initiate enrollment, each individual MWS customer needs to request an account. To do this, they can go to the UW Group named u_passman_users_requested in the Groups Service and click “Join this group”. Within 60 minutes, this action will result in an email from LastPass with a time-limited invitation they can use to complete creation of their LastPass account. Each individual must choose a LastPass Enterprise account password to complete creation. The LastPass Enterprise account password is not the same as their UW NetID password.
After setting a password, we encourage enabling second-factor authentication on your LastPass account. This account controls access to passwords that likely can get to your most sensitive data–it deserves additional protection. Lastpass supports a wide-variety of multifactor options, including the UW Duo 2FA.
Installing LastPass Software
LastPass is available for installation on all Managed Workstations via a few simple steps.
Installation on a Managed Workstation
For managed workstations, the recommended method for installing is through the Software Center. To do so, follow these steps:
- Open the Start Menu and type “Software”, the Software Center should appear in the Start Menu as the top result. Open it.
- In the list of available software, click on “LastPass Windows Universal Installer” and click “Install”
- The installer will start automatically, follow the prompts to complete installation.
Installation on a Non-Managed Workstation
For non-managed workstations, including computers and smart devices running macOS, iOS, and Android, installation is as follows:
- In a web browser, visit the LastPass Download
- Download the appropriate installer for your platform
- Run the installer, following the prompts.
Setting up Groups to Share Passwords
You can integrate a UW Group as a LastPass Group for the purpose of controlling access to shared folders. For more information on how, see the LastPass Groups page.
Importing Passwords
If you’ve previously used another password manager, you can quickly import your passwords into LastPass.
To begin, click on the LastPass Icon, click the More Options on the drop-down menu and click Advanced, then Import. You will then be shown a web page with a drop down menu for every password manager format that LastPass supports. Most importing is automatic, though some may require additional steps. If you find yourself stuck, LastPass offers a detailed password importing guide.
Can I still get to my LastPass passwords if they are offline or I am offline?
That’s addressed here and here in the LastPass documentation; the short version is that all your data is cached & encrypted locally on the computer(s) you’ve installed the software on and used to access LastPass, so you can access your data whether LastPass is offline or even gone out of business.
Linking Your Personal LastPass Account
LastPass Enterprise users can link their Personal LastPass Accounts with their Enterprise Accounts. This enables users to access their personal LastPass entries while using their Enterprise Account, all while keeping the two accounts separate. UW LastPass administrators have no access to any of your saved passwords, personal or enterprise.
To set up a Linked Personal Account, log in to the LastPass browser extension with your Enterprise credentials. Go to the LastPass Plug-In Icon -> My LastPass Vault, and click on the “Link Personal Account” link on the left-hand actions menu. Follow the prompts. If you get stuck or would like instructions on how to unlink your accounts, visit the LastPass Help center.
Appropriate use and loss of eligibility
Your LastPass Enterprise account is intended for storage of passwords and secrets related to your affiliation with the UW.
When your affiliation with the UW comes to an end, your eligibility for a LastPass Enterprise account will also end. This means that your account will be disabled then deleted, and you will no longer have access to the passwords you’ve stored.
If you have passwords or secrets that are not related to the UW, you can store those in a LastPass personal account. These will survive any future affiliation change and loss of your UW LastPass Enterprise account.
Your eligibility for a UW LastPass Enterprise account is tied to your eligibility for Managed Workstation. The contacts for your MWS customer account provide an eligibility group which informs Managed Workstation that you are eligible. When you are removed from that group, you will lose eligibility for your UW LastPass account.
Exporting Passwords
If your team decides to stop using LastPass you can export your passwords for use in another password manager. To do so go to your LastPass Icon > More Options > Advanced > Export. This will export your usernames and passwords to a .csv file.
Note: this file will be unencrypted plaintext, so we strongly recommend that you don’t e-mail this file or place it on any server. Protect this file like you would your most confidential and sensitive data.