Add and edit STF-funded items in Scout

Last updated: December 2, 2022

Add STF-funded item(s) to Scout

As soon as you finalize specifications for your STF-funded item, follow the steps below to enter information about your item(s) into Scout.

  1. Set up a UW Group
    Set up a UW Group for whomever you want authorized to manage data in Scout Manager (even if this is a group of just one person).
  2. Send an email to help@uw.edu with the subject of “Add STF items to Scout”. In this email include:
    • The name of your UW group to be used for space/item management.
    • Description of the location of the item(s).
    • Description of item(s).
  3. Wait for access
    The Scout service team will need to give your UW Group access and, possibly, create new categories for your particular items. This process can take a few weeks. We will be in touch to let you know when you have been granted access to Scout Manager.
  4. After you hear back from the Scout service team, go to Scout Manager
    Once you have access, go to https://scout.uw.edu/manager to manage your items. Your items will not be seen by users of Scout until you publish the items and the space that they are contained in.
    Note: Scout organizes everything by physical location on campus. So, first you add a location and then you can add the tech items that are in that location.
  5. Create a space (the location of the items)
    1. In the left column, click + Add a new space.
    2. Fill out all required fields.
    3. For Primary purpose of Space, select Access to tech.
    4. For latitude/longitude, drop a pin on the map to denote campus location of the items.
    5. When finished, click Save & Continue at top of form.
    6. Add all relevant fields to describe the space. Write this information in a way that will be useful to students.
    7. When Space data is complete, in the top-right corner of the form, under Publish, click the Publish button.
    8. At bottom of the page, under ITEM(s), click Add New Item to this space link.
  6. Add items to the space
    1. On the Add New Item page, fill out all required and relevant fields to describe the item. Write this information in a way that will be useful to students.
    2. Under Funding Source, check STF funded this item. This is required.
    3. Once data is complete and item is available for use, in the top-right corner of the form, under Publish, click the Publish Item button.
      Note: This button is disabled until all required form inputs are completed.
    4. Optional. In the top-right corner of the form, click Save. This is required only if Space was not published.
  7. Publish the changes to Scout
    1. Click Publish Changes from the Space management page. End users will not see changes until you publish them.
    2. Check to ensure accuracy of space and item data.
    3. Check to ensure proper publishing status for space and item(s).
    4. When ready, at the top-right corner of the form, click the Publish Changes button.

 

Edit space(s) or item(s) in Scout

  1. Go to Scout Manager
    Go to https://scout.uw.edu/manager to manage your item(s) and the space in which the item(s) are located.
  2. Find your space in the list
    Find the space in which your item(s) are located. Click the space name.
  3. Update space data
    Use the form fields to update the data about the space.
  4. Find your item in the list
    In the list at the bottom of the page, find the item you want to edit. Click the item name.
  5. Update item data
    Use the form fields to update the data about the item.
  6. Publish the changes to Scout
    1. At the top-right corner of the screen, click Publish Changes. End users will not see changes until you publish them.
    2. If you want to edit other items or space details, click the space name at the bottom of the Edit Item page. Then, follow these directions from step 4.