Accessibility field FAQs

Last updated: May 16, 2023

Why was the Accessibility Contact field added? 

All University of Washington entities are responsible for ensuring that their programs, services, and activities are accessible to participants with disabilities. We are adding the Accessibility Contact field to better meet the accessibility needs of event attendees. Including a contact to whom attendees can direct their questions will help ensure that UW events are accessible to all. 

In the absence of an accessibility contact in the event posting, potential attendees often contact the UW Disability Services Office (DSO) to get answers about event accessibility. When the DSO is contacted, they must take the time to track down event organizers, acting as a middle person between event organizers and attendees. This adds time to the process of getting answers to inquiries best answered by event organizers, such as building accessibility or accessible parking. It also takes DSO specialists away from responding to requests that they are better suited to fill. 

Do I have to fill in this field?

From now until September 5, the field is optional to give you an opportunity to provide feedback. Send an email with questions or issues to, with “UW Event Calendar Accessibility Contact field” in the subject line.

On September 5, the field will become a required part of creating an event. We encourage you to try out the field now before it becomes required. 

What if I don’t know who handles accessibility issues for our department? 

Check with your unit or department head and/or the event organizer. In many cases, any person familiar with the building and/or event venue will be able to answer basic accessibility questions. The DSO website provides helpful information to ensure the event you are planning and promoting is accessible to all

What do I have to know about accessibility as the event organizer?  

Providing information for an Accessibility Contact doesn’t mean you need to be an accessibility expert. Typical accessibility questions include inquiries about building access or accessible parking (for in-person events). Learn more about effective strategies for improving accessibility for online meetings.   

Please contact Disability Services Office (DSO),, if you have questions or need an interpreter or other services provided by the DSO. 

Whose contact information should I include? 

You may include the event organizer’s name and email address, a departmental email address, and/or a phone number.

Where do I go if I need help providing accessibility accommodations? 

The Disability Services Office (DSO) is happy to consult! Please contact DSO,, if you have questions or need an interpreter or other services provided by the DSO.