Document Management System (DMS)

Last updated: August 11, 2022

The Enterprise Document Management team partners with your department to provide a way to quickly and securely store, access, and manage UW business records through easy to use web interfaces and publicly available web services. Compliance is managed through automated record retention rules; users may easily search, identify, and hold records responsive to business and public records requests, litigations, and audits. The Document Management System ensures compliance, security, and longevity of UW business records while offering increased efficiency and efficacy to our partners.

What a Document Management System (DMS) can do

  • Manage electronic records: Securely store, retrieve, and view electronic content.
  • Standardize metadata: Define consistent, searchable metadata to assist in managing documents.
  • Simplify Records Management processes: Automatically comply UW Records Management policies by setting retention periods on documents. Easily search, identify, and hold records responsive to public records requests, litigation, and audit.
  • Store scanned documents: Digitize and store documents with high volume scanning capabilities.
  • Integrate through APIs: Public facing web services facilitates integration with business applications.
  • Retain electronically signed documents: Optional integration between the eSignatures service (powered by DocuSign) and the Document Management System (Oracle WebCenter/DocFinity) enables the seamless storage, retrieval and viewing of electronically signed documents.

Questions?

Email help@uw.edu with “EDM” in the subject.