Bulk Email

Service Description

It is possible to send an email message to a large, pre-defined population of the UW community. UW Information Technology offers this service under very specific conditions delineated below.

Messages can be targeted to pre-defined groups or to more specific groups defined by such criteria as organizational code, occupation class code, etc. Pre-defined groups include: students, undergraduate students, graduate students, employees, faculty, staff, or members of the UW community. We can only send mail to those people who have email addresses based on their UW NetID. There are people at the UW who do not have a UW NetID and choose to use other mail services, either departmental services or outside services, who will not be reached.

To prevent this service from being overused, all messages to large lists of UW community members must be pre-approved by someone at the Vice President or Vice Provost level.

For more information and an online request form to send a bulk email message, see washington.edu/itconnect/connect/email/bulk-email


UW faculty, UW staff


Bulk email requests are accepted 8:00 a.m. - 5:00 p.m., Monday - Friday.


This service is included in the Technology Recharge Fee.

Service Level Description

Please allow at least 2 business days for your bulk email message to be approved and set up. If you are sending to a special list, allow 1 week for the recipient list to be retrieved and set up.

Bulk email is not guaranteed to be delivered to every person in a pre-defined group.

Bulk email is generally sent out during evening hours to avoid causing congestion in the email system during business hours.

Exceptions can be made for urgent messages.

Support Information

Support is provided by the UW Information Technology Service Center.

Business Hours: Monday-Friday, 8:00 a.m. to 5:00 p.m.
Email: help@uw.edu
Phone: 206-221-5000
Online: Send us a question
In-person: Walk-in locations


Last Review Date: 04/25/2015