Report Update: Undergraduate Eligible to Register (Columns to Display, Major/Minor and Intended Major Filters)

October 1, 2019

The Report Prioritization Group released an update to the Undergraduates Eligible to Register. This post summarizes those changes.

Change Summary:

  • UPDATE – Minors
    1. When “Default” value is selected in “Columns to Display” filter, Minors columns is displayed in the report.
    2. “Minors” is no longer an option in “Columns to Display” filter.
    3. The Majors/Minors filter order is consistent with updates to Student Degree Information.
  • NEW –  Applied to Graduate
    1. A field in the “columns to display” dropdown is added called “Applied to Graduate”
    2. When the user selects the “Applied to Graduate” field the report displays a student’s year qtr that they applied to graduate in the format YYYYQ
    3. If a student has not applied to graduate the field displays a blank. 
    4. A student’s Applied to graduate status is sourced from ACAD_dsetEligibleToRegister applied to graduate (degreeearnedyrqtr) column. 
  • FIXED – Include Intended Majors filter
    • We received questions on the behavior for the “Include Intended Majors” filter in Undergraduate Eligible to Register report. Previously, when users selected ‘Y’ for “Include Intended Majors”‘, the student population did not always display intended major students in the report. Students that showed up with intended major in a selected department were either declared majors within that department or pending major in the next quarter of enrollment. The report did not report other students who had intended major in the selected department.  This issue has been resolved.
    • Included below is a list of “Include Intended Majors” filter behavior:
      1. When “Include Intended Majors” filter is selected to value ‘Y’, and a student is a pre-major with the selected intended major, a student will be listed in the report.
      2. When “Include Intended Majors” filter is selected to value ‘Y’, and a student currently in other department/major, with the selected intended major, a student will be listed in the report.
      3. When “Include Intended Majors” filter is selected to value ‘Y’, and a student is a pending-major, with the selected intended major, a student will be listed in the report.