IT Connect
Information technology tools and resources at the UW

Expiration of access to IT services

When does my access to IT services expire?

Your access is determined by a combination of factors including:

  • the access policies of individual IT services
  • your affiliation with the UW (student, employee, alum, etc.)
  • what your affiliation entitles you to access
  • any other authorizations you have

Because access is often based on your current and former affiliations with the UW, access to many services will expire when your affiliations change.

Does my personal UW NetID expire?

No, your UW NetID itself and your ability to sign in with your UW NetID does not expire. Signing in with your UW NetID only verifies who you are; your affiliations, entitlements, and other authorizations determine what you can or cannot access.

No longer a student, faculty or staff member?

Students and UW Extension students
Expiration of access to services offered to students is based on your enrollment status. In many cases, access expires after you are not enrolled for two consecutive quarters, excluding summer quarter, which aligns with the rules for enrollment eligibility. Expiration notifications are sent for some services. When you are no longer a student, you can continue to sign in with your UW NetID, and you can forward your UW email address to your own personal email address.
Faculty and staff
Expiration of access to services offered to faculty and staff is based on employment status. Access often expires with termination of employment. Expiration notifications are sent for some services 14 days after your last day of work. When you are no longer an employee, you can continue to sign in with your UW NetID, and you can forward your UW email address to an email address outside UW managed systems.
Retired faculty and retired staff
Expiration of access to services offered to retired faculty and retired staff is based on employment status and access often expires with termination of employment and your last day of work. See details for faculty and staff above.
Emeritus faculty
Emeritus faculty can continue to sign in with UW NetID, and are eligible to use some IT services. For example, UW G Suite and UW Office 365 email services do not expire.

When does access to a specific IT service expire?

Refer to UW G Suite Account Lifecycle and UW Office 365 Account Lifecycle for details on those productivity platforms.

Refer to the UW-IT Service Catalog for details on specific IT services. The catalog includes information about service eligibility, as well as details and links to information about expiration processes and deletion of files, data, and other resources that you may have created.

Will I receive any expiration warnings?

When your affiliation, entitlements, or other authorizations change, you may receive an expiration notice sent via email to your UW email address. These notifications often relate to IT services like email and storage whose expiration processes may result in deletion of data. The notifications do not indicate your UW NetID itself is expiring.