IT Connect
Information technology tools and resources at the UW

Sponsored UW NetIDs

Who is eligible for a UW NetID?

UW NetIDs are based on an affiliation with the University of Washington. Individuals who are not otherwise eligible for a UW NetID may be sponsored by a current UW faculty or staff member. Please email help@uw.edu or contact the UW Information Technology Service Center at 206-221-5000 with any sponsorship eligibility questions.

Alternatively, if a visitor needs access to UW networks such as for wireless (Wi-Fi) for a limited period of time, visit the Wireless Access for Visitors page to assign a temporary UW NetID.

How do I sponsor a UW NetID?

Any current UW faculty or staff member can sponsor individuals for a UW NetID using the online self-service Sponsored UW NetID tool. Once sponsored, the individual becomes eligible to set up a new Personal UW NetID.

Please note: Individuals who already have a UW NetID and any current or former UW student, faculty, or staff member may not use this process to obtain a new UW NetID. Please see “Assign Computing Services” below for information on providing employee-level computing services to non-UW employees.

other-netid
Sponsor a UW NetID — Any current UW faculty/staff can sponsor individuals for a UW NetID.
| Use the Sponsored UW NetID tool |

Sponsors can choose one of three sponsorship methods, depending on the need for a high or low assurance level. Upon completion of the sponsorship process, a sponsored individual receives a UW NetID, password, and email forwarding.

In-person sponsorship

The “In Person Sponsorship” is a high assurance online process used for affiliates working closely with a UW department who will access UW Medicine or other secure systems. Sponsors meet in person with the individual they wish to sponsor, verify a photo ID of the sponsored individual, and record the identity information found on the individual’s photo ID using the online self-service Sponsored UW NetID tool. Registration instructions are provided to the sponsored individual, who receives a UW NetID upon completing the registration process.

Remote sponsorship

The “Remote Sponsorship” is a high assurance process used for affiliates who are unable to meet in-person with a UW employee but need access to UW Medicine or other secure systems. For this process, the sponsor invites the individual to sign up for a UW NetID. The sponsored individual completes the application, chooses either the postal mail or notary public option, and sends a copy of their photo ID along with the UW NetID Registration form to the UW Information Technology Service Center. Depending upon the option the sponsored individual chose, registration instructions are either mailed or emailed to the sponsored individual. This process takes approximately two to three weeks to complete. Use the online self-service Sponsored UW NetID tool to begin the “Remote Sponsorship” high assurance sponsorship process.

Sponsorship with deferred identity verification

The “Sponsorship With Deferred Identity Verification” is a low assurance online process used for affiliates who need to use UW systems that only require a UW NetID and password. Sponsors will need to provide the individual’s full name, email address, and sponsorship reason. Instructions to register a Personal UW NetID are emailed to the sponsored individual. Use the online self-service Sponsored UW NetID tool to begin the “Sponsorship With Deferred Identity Verification” low assurance sponsorship process.

How do I assign computing services?

Husky OnNet — Departments can use the Assign Computing Services tool to authorize affiliates to use Husky OnNet. While there is no fee, the authorizer will be required to enter a valid UW budget number. The tool may be used to both activate and deactivate the use of Husky OnNet. Note: to use Husky OnNet, affiliates must follow these instructions.

UW Email — Departments can use the Provisioning Request Tool to enable use of UW email. This process allows the affiliate to accept UW data policies and obtain an UW Office 365 or UW G Suite account.

Web publishing, homer, U drive, and restricted UW Library resources — For affiliates who need employee access to these other UW-IT services or services provided by UW Libraries, departments can use the Contract Contingent Worker or Hire Unpaid Academics processes in Workday. If needed, please contact the Integrated Service Center for help adding Workday records for affiliates. The ISC has a page that describes the Contract Contingent Worker – Staff CampusContract Contingent Worker – Medical Centers, and Hire and Change Job for Unpaid Academics processes. The ISC also has a document which describes when a Contingent Worker position is appropriate and other available options.

Other services — Check the Service Catalog for information on authorizing access to other services.

Rules and regulations

Washington state laws, policies, and audit practices, as well as federal and state contract-compliance laws to which the UW is subject, require that state resources (e.g., computers and network) be used only for University-related activities. All University policies regarding the appropriate use of state resources and responsible personal conduct apply to the use of its computing and networking resources. In addition, use of computing resources must comply with the restrictions and acceptable practices established specifically for these resources. Guidelines for the appropriate use of UW computing and network resources can be found on UW Information Technology’s Appropriate Use page.

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