Skip to main content
IT Connect

Information technology tools and resources at the UW

February 13, 2018

Join the Feb. 14 Tech Talks

Man standing behind a seated group of people

Learn about using business analysis for IT challenges, Workday data conversions, and Microsoft and Google productivity platforms at Tech Talks on Feb. 14, 10 a.m. to noon in Odegaard, room 220. The quarterly Campus Tech Talks bring together information technology enthusiasts from across the University to explore, learn and connect.

February 9, 2018

Free workshops on how to use Poll Everywhere to engage students in class

education and technology concept - group of students looking into smartphone at school

Instructors can use the Poll Everywhere classroom response system to engage students during lecture sessions with live polls and quick checks on subject matter comprehension. Learn more about using the tool, administering polls, moving scores from graded poll questions to Canvas, and more, in free two-hour workshops offered on multiple dates: Feb. 13, March 2 and March 8.

February 8, 2018

New analytics tool on MyUW can help improve student experience

students and professor interacting

Data from Course Dashboard, a new analytics tool available on MyUW, can help instructors assess how effective their courses are, and ultimately improve the student experience. Course Dashboard shows historical data such as median final grade and percent of students who failed a course, and provides comparative data, such as median cumulative GPA of current versus past students. Instructors can see the Course Dashboard by going to the “view course stats” link on the Teaching page of the new MyUW.

February 5, 2018

Zoom makes video and web conferencing easy

Two people video conferencing with another person

Zoom, a  fee-based web conferencing service, allows you to host live online courses, offer “virtual” office hours, collaborate with colleagues in other locations and host live web broadcasts to people worldwide. The cloud-based software, available to students, faculty and staff, offers the same high-quality video, audio, and wireless screen-sharing across Mac, Windows, and Linux operating systems. Mobile-friendly Zoom apps make connecting on the go easy. Meeting hosts must have a UW NetID, but meeting participants don’t need one.

February 2, 2018

Working through “first-time” events is key to Workday stabilization

Close up of man working on laptop

Learn how the Integrated Service Center is helping the UW community through a year of “first time in Workday” events as a key part of fully stabilizing the UW’s new human resources, benefits and payroll system. First-time events in Workday, such as the current tax season, or last November’s Open Enrollment, yield critical insights into how employees are using the new system during this initial year of operations.

February 1, 2018

Advance your research with SQLShare

Laptops connected to SQL server

SQLShare, a web-based platform, offers a simple and secure way for UW researchers to manage, share and analyze research data and spares you the hassle of working with relational databases. Upload tabular data and start analyzing the data instantly in your browser. No hardware, no software to install and configure, and no database to design. Spend your time advancing your work, not handling data.

January 31, 2018

Learn how to back up your data in this free computer clinic on Feb. 5

Documents flying out of some folders and into a cloud storage system.

Register for a free Computer Vet workshop at Odegaard Library on Feb. 5 that will teach tips and best practices for backing up your computer data, whether on a cloud application like Google Drive or on an external hard drive. Open to UW students, faculty and staff, the workshop is 3:30-5 p.m. in room 320. Bring a laptop. Space is limited, so register early.

January 29, 2018

Register now for the 2018 UW TechConnect conference

Two people talking together at a table

This year’s UW TechConnect conference will be held on March 13 at the Seattle Husky Union Building, with four featured speakers on the agenda talking about trends and challenges in information technology. This year, the conference is encouraging participants to pre-register. The annual conference provides an opportunity for UW information technology colleagues to learn about what is happening across the University, make connections and share common interests.

January 26, 2018

Important security enhancements to Workday

In order to better protect employees’ private information, all employees will be required to use Duo, the University’s two-factor authentication (2FA) solution, when signing in to Workday, not just when accessing personal information. This change will go into effect at the start of the business day, January 26, 2018.

The privacy of sensitive information is a top priority for all of us. In this new environment where we are seeing increasing attacks from multiple sources, we need to tighten our data security. This is in direct response to recent changes in the security environment that have emerged this year and which you may have heard about in the news.

By taking this step, all of your Workday data will now be protected by 2FA. Once enrolled, there will be no delay in accessing any of your information in Workday. This move, in line with industry-wide best practices, is an important step in our ongoing efforts to help employees safeguard their private information. This will not affect your ability to access your email or other websites. No systems other than Workday will be affected.

Employees who are already enrolled in Duo will not need to take any additional action. If you have not yet enrolled in Duo, you will need to do so in order to access Workday beginning January 26, 2018.

To find out how to enroll, visit IT Connect’s Two-Factor Authentication (2FA) webpage. There are multiple sign-in options for 2FA, including using a smartphone, tablet or desk phone. (We recommend using a smartphone or tablet based upon security, convenience and access.)

Please note, even with the use of 2FA, employees using a shared, public computer, such as one found at a kiosk or a library, should remember to always sign out of Workday.

UW-IT is committed to supporting all employees as we make this important transition. If you need help, please contact the UW Information Technology Service Center at or call 206-221-5000. The Service Center is available 24X7 to assist you.

Frequently Asked Questions

What is 2FA?

Two-factor authentication adds a layer of security when you sign in with your UW NetID. Normally, you verify your identity with a single factor, such as a password. Verifying your identity using a second factor, like a smartphone, tablet or hardware token prevents others from signing in as you, even if they know your password.

Why do I need two-factor authentication?

It has become increasingly easy to compromise passwords. They can often be stolen, guessed or hacked, and you may not even realize your password has been compromised. With two-factor authentication, a compromised password won’t mean a compromised account.

Why now?

Phishing attacks often escalate during tax season, with increased attempts at stealing employees’ Social Security numbers and tax documents. Of course, protecting your private information is important throughout the year, not just during tax season. Using 2FA to prove it’s really you protects your personal data all year long.

I’ve used 2FA to sign in to Workday before – what is different?

If you have an elevated security role in Workday and are already prompted to use 2FA at sign in, there will be no difference.

If you are using 2FA only when you need to access sensitive information like your payslip, tax documents or home address, the only difference is that you will be prompted to use 2FA as soon as you sign in to Workday.

Do I need to do anything?

Employees who are already enrolled in Duo will not need to take any additional action.

If you have not yet enrolled in Duo, you will need to do so in order to access Workday. To find out how to enroll, visit IT Connect’s Two-Factor Authentication (2FA) webpage.

Does this mean I’ll need to use 2FA when signing in to Workday to enter my hours worked?

Yes, all employees will now use 2FA whenever they sign in to Workday, whether to enter hours worked, request vacation or sick time, to take holiday time off, or to do any other task for which they use Workday.

Please note: Medical Centers employees use Kronos, not Workday, to track hours worked.

I forgot my 2FA device. What should I do?

If you forgot your 2FA device and have a critical business need to access Workday, you can contact the UW-IT Service Center. They will verify your identity over the phone and then issue you a temporary bypass code you can use to sign in with 2FA.

January 25, 2018

Beware of phishing emails asking for your UW NetID and password to gain access to W-2 information

This email provides important information to help you protect your UW NetID and password from phishing attacks, which increase during tax season.

How does phishing work?

Cyber criminals try to steal an employee’s login credentials so that they can download Wage and Tax Statements (Form W-2). They then can use the W-2 information to electronically file a fraudulent federal income tax return in the employee’s name. By changing the bank account number, the cyber criminals receive the refund.

Fortunately, your vigilance and the UW’s two-factor authentication system can play a pivotal role in protecting employee data.

How can you protect yourself?

  • Be skeptical about emails that seem urgent or threaten negative consequences if you do not act.
    Do not reply, click links, or divulge personal information or login credentials.
    Phishing emails may arrive in various forms. They may use distressing messages to heighten the urgency or they may use logos from well-known companies. In some cases, they may send a simple meeting reminder.
  • The most secure way to access your W-2 is by using the “Sign in to Workday” link found on the Integrated Service Center’s (ISC) homepage.
    If you suspect you’ve received a phishing email disguised as an email from Workday, you can confirm the legitimacy of the message by logging into Workday via the ISC website and double-checking you received the same message in your Workday Inbox or your Workday Notifications (use the Cloud icon).
  • Do not approve unsolicited requests for two-factor authentication.
    Duo is the UW’s two-factor authentication (2FA) system, which adds a second layer of security when you sign into Workday and other systems. Using 2FA prevents others from signing in as you, even if they know your password.
    If you receive an unsolicited sign-in request for Duo, and you have not signed in to a system that requires it, do not approve the request. If the request is a phone call, hang up without pressing any button. If it is a Duo Push request, press the “deny” button, and you will be given a choice to report it as fraudulent so that UW Information Technology is notified of the unsolicited push request. Additionally, you should immediately change your UW NetID password to ensure your account is secure by visiting the Manage UW NetID webpage. Search for Manage UW NetID on the UW homepage.
  • Use anti-virus software on your computers and devices, and keep the anti-virus software updated.
    Sophos Anti-Virus Software is available free of charge to all UW students, faculty and staff. Search for Sophos on the UW homepage.
  • Learn more about phishing from recent examples, infographics and other training materials on the UW Office of the Chief Information Security Officer (CISO) website.
    Search for CISO on the UW homepage. On the Education page of the CISO site, view the online training by topic.

If you have any questions or concerns, please contact help @

Thank you for your help in protecting UW data.

Note: Links were intentionally not included in this email.

Next page