July 22, 2021

Before you print, read this “PrintNightmare” advisory

Please, be aware of the latest Windows vulnerability affecting software that manages all print jobs and may be compromised by unauthorized users.


July 21, 2021

IT experts open up about Tableau consulting at upcoming TechTalks

Learn how UW-IT saved UW Department of Emergency Medicine thousands of dollars with a unique approach to its Tableau service, in the upcoming Tech Talks, July 29, 10-noon. Tech Talks are informal University-wide events that bring together information technology enthusiasts from across our campuses to share ideas and knowledge. Also, stick around for the networking!


July 14, 2021

Staff can opt in to 2FA on the web before it’s required on Aug. 31

You already use two-factor authentication (2FA) with Workday, and now you can take advantage of 2FA when signing in to your UW NetID and password on the web for better security.


July 6, 2021

Attend July conference if your technology work directly impacted by UWFT

Register for the UW Workday Technical Conference, July 12-13 from 9 a.m.-1 p.m., if you are a technologist tasked with remediating or retiring systems affected by UW Finance Transformation (UWFT).


June 30, 2021

Expanded use of 2FA on the web: Take action for better data security

The following message was sent because campus leadership is requiring all University staff to adopt 2FA when signing in with a UW NetID and password on the web. If you have already adopted 2FA on the web, you can ignore this message.

Expanded use of 2FA on the web: Take action for better data security

To strengthen security for personal and institutional data, you can take advantage of two-factor authentication (2FA) when signing in to your UW NetID and password on the web. Beginning August 31, 2021 or sooner if you opt in early, when you sign in with your UW NetID on the web, you will be prompted to use your 2FA device, such as Duo Mobile, after you enter your UW NetID and password.

Like many other higher education institutions that have adopted this security best practice, the UW’s broadened use of 2FA significantly reduces the risk of compromised passwords from phishing and other scams that target University employees.

You already use 2FA when you sign in to Workday, and you may be using 2FA for other UW systems. With 2FA’s additional layer of security, you sign in first with your UW NetID and password, and then use a 2FA device, such as Duo Mobile, to confirm your identity.

Now you can protect more systems with 2FA on the web, such as MyUW, and websites and other web-based services that require UW NetID authentication. Some desktop and mobile apps, including Zoom and Husky OnNet, also rely on UW NetID sign-in via the web.

Who will be impacted by the August 31 requirement?

  • This require-by date specifically applies to all staff at the Seattle campus and at UW Tacoma; it does not include faculty. (UW Bothell staff are already using 2FA on the web.)
  • It does not include UW Medicine employees.

How to opt in to 2FA on the web

  1. Go to Identity.UW, sign in with your UW NetID and password, then select the “2FA” tab.
  2. Click “Opt in to use 2FA on the web.”
  3. Click “Confirm.” Be sure to keep your 2FA device with you after you opt in.

For more information, visit IT Connect’s Opt in to use 2FA on the web.

Reduce frequency of 2FA prompts on sites you use often

You can reduce the number of times you are prompted to sign in with your 2FA device by clicking the remember me option on trusted computers. Note that this remember me option may not work in all instances.

Thank you for doing your part to help protect your personal and institutional information at the UW.

Sincerely,

Aaron Powell, Vice President for UW-IT and Chief Information Officer
Brad Greer, Associate Vice President for IT Infrastructure and UW-IT Chief Technology Officer
Rebekah Skiver Thompson, Associate Vice President for CISO and Chief Information Security Officer


Modern technology installations in the works for the UW

Several new and updated facilities are undergoing technology infrastructure upgrades from UW-IT as part of its overall plan to continually modernize the IT infrastructure.


June 17, 2021

Opt out of automatic software license renewals by June 25

Colorful image made in Matlab

All licenses for MATLAB, SPSS, SAS and Adobe Creative Cloud software will automatically renew unless you cancel your subscription by June 25. Licenses are for academic purposes only.


June 16, 2021

Protect yourself from summer scams

Thief on one laptop screen uses a phishing hook to snag personal data on another laptop screen

Learn how to recognize fraudulent emails, text and calls that flourish during the summer and attempt to get you to send or receive money advances with promises of easy jobs, tuition discounts or other rewards. These approaches by cybercriminals are not new, but they are growing increasingly sophisticated. So, learn what you can do to protect yourself.


June 9, 2021

Learn how UW-IT is bolstering regional network security for higher education

Rings that indicate speed around a modern city

The routing infrastructure of the UW-IT-operated Pacific Northwest Gigapop (PNWGP) service features reinforced defenses against attempts to spoof legitimate network traffic. These security efforts are part of a global initiative that advocates for crucial fixes to reduce the most common routing threats that aim to get at systems and data, and it is supported by the Internet Society, whose mission is to work for an open, globally connected, secure, and trustworthy Internet for everyone.


June 8, 2021

Major changes coming to UW Google

This message was sent to everyone with a UW NetID associated with a UW Google account.

Major changes coming to UW Google

Google recently announced several significant changes to their Google Workspace for Education product and how it is licensed. These changes will have major implications for UW-IT’s ability to provide UW Google (aka Google Workspace, formerly known as Google G Suite and Google Apps) to the UW. Although this situation is still unfolding and many details remain undetermined, we want UW Google users to be aware of the impact we face due to Google’s altered business model and what UW-IT is doing to respond.

These changes to UW Google services will include:

  • Limiting the use of UW NetIDs with UW Google services to only personal (individual) UW NetIDs. The use of Shared UW NetIDs (such as those used for department, course, student activity office accounts) with UW Google will be discontinued.
  • UW-IT’s ability to provide UW Google Shared Drives (aka Google Team Drives) will be significantly limited and will likely necessitate the migration of data to alternate storage solutions or tools.

In addition to the above changes, we anticipate significant storage limitations for accounts associated with personal UW NetIDs. Because conversations among Google, multiple peer institutions, and Internet2 (representing hundreds of higher education institutions) are currently ongoing, the exact parameters are still being determined.

Timeline

At this point, the only known deadline is August 25, 2021. On that date:

  • The ability to create new UW Google accounts for Shared UW NetIDs will be disabled.
  • The ability to create new UW Google Shared Drives will be disabled.

Please note that the above changes are the first in a series of changes to the use of UW Google. Changes will also impact UW Google accounts associated with personal UW NetIDs. As negotiations among the UW, Google, peer institutions, and Internet2 yield additional actionable details, UW-IT will communicate with the UW community.

Planned communications to the UW community

We are communicating with you because you have a UW NetID associated with a UW Google account and because we want you to be aware of these changes and what UW-IT is doing to address them. In addition, we will publish articles in campus newsletters and hold Q&A events for the UW community.

As details and timelines – in particular, regarding storage limits and shared drives – are clarified, we will send call-to-action notices to affected individuals with specific guidance on how to mitigate impact to their use of UW Google services.

When known, specific limits, timelines, and guidance for migrating data will also be published on IT Connect. In the meantime, we encourage people who want to begin exploring alternate solutions to review these options for online storage.

Lastly, we want to acknowledge that news of yet another disruptive change, coming on the heels of a year fraught with multiple stressors, is far from welcome. But we believe in the resilience of the UW community and its ability to respond with patience, fortitude, and a spirit of collaboration.

Questions

Please contact the UW-IT Technology Service Center at help@uw.edu or 206-221-5000 with questions about the UW Google Changes Project.

Sincerely,
The UW Google Changes Project Team


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