July 1, 2020

Digital transformation pays off big during pandemic

The COVID-19 pandemic put a new online admissions process to the test this spring, when staff handled more than 8,000 post-baccalaureate and transfer applicants remotely. Now they’re ready to handle 45,000 freshman applications expected this fall. Read how they’re able to do it.

June 30, 2020

New plagiarism detection tool in Canvas

Learn more about SimCheck — the new plagiarism detection tool available to instructors in Canvas for student assignments. The system compares student papers with sources available on the Internet, select commercial article databases, and papers submitted at the UW.

June 25, 2020

New tools compare UW costs for undergraduate students to other peer institutions

Laptop on a desk with the UW Profiles landing page on the screen

New dashboards in UW Profiles provide multiple ways to compare the cost of attendance and net price at the UW versus at other peer higher education institutions. The dashboards were developed through a partnership between UW Information Technology, the Office of Planning and Budgeting and the Office of Student Financial Aid.

UW Profiles is a set of web-based dashboards designed to provide University decision-makers with a dynamic way to easily access, explore, and understand UW data.

The new Cost of Attendance Peer Comparison Dashboard displays the estimated cost for tuition, books, and living expenses for UW undergraduate students and compares these estimates to equivalent costs at peer institutions.

The Net Price Peer Comparison Dashboard displays the UW’s net price — the average yearly price for first-time, full-time resident undergraduate students after deducting student aid — to peer institutions.

In addition to launching the two new dashboards, this release also updates the underlying data for the nine other existing Peer Dashboards.

Don’t have access to these dashboards? Find out how you can get access to UW Profiles.

June 23, 2020

Beginning August 15, Lucidchart enforcing terms for free trial licenses

Businesswoman drawing flowchart,

If you use Lucidchart’s free trial version, be aware of changes to licensing terms that may affect you.

Starting on August 15, Lucidchart will begin enforcing terms for its free trail license that limits users to a maximum of 10 documents for the trial Education license and three documents for the trial Standard license. Existing Lucidchart documents will not be deleted, but you will not be able to edit or create new charts if you are above the threshold number. Lucidchart is a premium add-on service in UW Google G Suite.


June 22, 2020

No one left behind: COVID-19 pandemic underscores need for accessibility

The ability of students with disabilities to access course materials, class lectures and other critical instructional resources online during this pandemic has served an illuminating lesson. Learn how one student excelled.

June 18, 2020

Changes to UW Zoom cloud storage

This message was sent to all Zoom users.

UW Zoom Users,

We are writing to notify you about changes to storing Zoom recordings in the cloud, effective Monday, July 20. These changes are necessary to free up cloud storage capacity that will ensure Zoom continues to be available for everyone. They include:

  • Removal of redundant recording files from Zoom cloud storage
  • Revision to the retention policy for Zoom recordings to delete recordings from Zoom cloud storage after 90 days

Over the past few months, cloud storage of UW Zoom recordings has increased dramatically. Much of this increase is due to course recordings, but also occurs because some users are setting their Zoom accounts to record every meeting by default, and are recording personal meetings, which may not be in compliance with UW personal use policies. Our allotted storage is currently filled, and it is not financially feasible to expand storage capacity.

Removal of redundant recordings

In order to free up storage space, the UW Zoom service team will begin deleting redundant files on Monday, July 20. By default, for every meeting recorded, Zoom recorded both Active Speaker and Gallery view to optimize quality, essentially doubling the output. (These settings have recently been updated.) Learn about Zoom file types.

In identifying the best approach for freeing up space, the team determined that retaining the Active Speaker/Shared Screen recordings would be beneficial to the majority of users. All other file types, including Gallery View, will be moved to Trash. Redundant recordings deleted on July 20 will be available to recover through August 18, and then will be permanently deleted August 19.

Please note:

  • You will be able to recover and retain any deleted files from the Zoom Trash folder for 30 days (and then move those files to an alternate storage resource). See details below for downloading recordings and storing elsewhere.
  • If Gallery View or Audio Only is the sole file type stored in the cloud for a particular meeting, it will not be deleted until it reaches the 90-day threshold.

Learn how to recover deleted recordings.

Changes to UW Zoom cloud storage policy

Effective Tuesday, September 1, the UW Zoom service team will institute a 90-day retention policy for Zoom cloud recordings. Redundant recordings (see explanation above) and those older than 90 days will be moved to Zoom Trash automatically starting September 1. You will be able to recover any files moved to Zoom Trash until September 30. Going forward, recordings will be deleted from Zoom cloud storage 90 days from the date of creation. Please note that these recordings will be moved to the Zoom Trash folder and will be available for 30 days.

Why 90 days? The UW Zoom service team reviewed the options and determined that a 90-day retention policy will afford instructors the opportunity to maintain cloud recordings within UW Zoom for one full academic quarter.

Timeline: Implementation of changes to UW Zoom cloud storage

Thurs, Jun 18:  Changes to Zoom cloud storage policy announced.
Mon, Jul 20: Redundant recordings moved to Zoom Trash.
Tues, Aug 18: Last day to recover recordings from Zoom Trash.
Wed, Aug 19: Recordings in Zoom Trash longer than 30 days permanently deleted.
Tues, Sept 1:  90-day policy in effect: Recordings older than 90 days moved to Zoom Trash.
Wed, Sept 30: Last day to recover recordings from Zoom Trash.
Thurs, Oct 1:  Recordings in Zoom Trash longer than 30 days permanently deleted.

Steps you can take

Help preserve Zoom cloud storage space by following the practices below:

Thank you for your patience and flexibility during these unprecedented times. We appreciate your support in helping us keep UW Zoom available for everyone.

As always, we welcome your questions at help@uw.edu.

UW Zoom service team

June 17, 2020

IT recommendations call for enterprise solutions to maximize efficiency and collaboration

Excellent checkmarked in a list

A cultural shift is needed to encourage a more consistent approach to delivering services to the UW, according to an IT Service Management Board report. The report also outlines the top seven recommendations for technology priorities at the University. Find out what they cover.

June 16, 2020

UW Tech Talks’ all-virtual format seeks mix of shorter, more informal talks

circles connecting graphic

UW Tech Talks have gone virtual, and we are now accepting proposals for shorter talks and diversifying the format for the July 30 event. Submit your ideas by June 19.

June 15, 2020

New center to support accessible technology

Two men look at something on a computer

The new Center for Research and Education on Accessible Technology and Experiences (CREATE) launched last week, with $2.5 million invested by Microsoft. CREATE is led by an interdisciplinary team whose mission is to make technology accessible, and to make the world accessible through technology. Campus partners involved in CREATE include the DO-IT Center. Read the full story.

June 12, 2020

Courses can help you get started with cloud computing

Two Computer Scientists Choose Between Printed Circuit Boards

Strengthen your research skills with cloud computing through upcoming classes for Amazon Web Services, Google Cloud and Microsoft Azure.

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