January 22, 2019

You have multiple choices when it comes to online storage

Documents flying out of some folders and into a cloud storage system.

Learn about options for file storage that allow you to remotely store and access your files. For personal use, these include the central file storage, U Drive; UW Google Drive, which is part of the UW G Suite, and UW One Drive for Business, which is part of UW Office 365. There are also a number of shared file services provided by or in cooperation with UW-IT. First, be sure to check with your local IT department for their online storage recommendations, policies and guidelines.


January 18, 2019

Join data privacy day events at Odegaard on Jan. 24

digital padlock to secure his data

Attend one or both sessions in room 220 in honor of International Data Privacy Day (officially January 28). In the first session, learn how to recognize and minimize personal and institutional privacy risks related to data anonymization and/or de-identification of personal data, from 1 – 2:30 p.m. Then from 3 to 4 p.m., hear Ann Nagel, the University’s Privacy Officer, speak on emerging privacy issues and opportunities relevant to faculty, students and staff.


January 17, 2019

Join technologists on Jan. 24 for presentation on machine learning and research

silhouette of a head is made up of computer workflow processes

Learn how machine learning is being applied to research at the on Thursday, Jan. 24 from 2:30 to 4 p.m. in the UW Tower, floor 22, the Ravenna room, or join virtually on Zoom. The presentation, which is open to UW students, faculty and staff, is part of the Community of Practice made up of technical architects that share expertise, collaborate in problem solving, and help define and promote the UW’s Enterprise Architecture vision.


January 16, 2019

Beware of phishing emails asking for W-2 information

This message was sent to all UW student employees, faculty and staff with approval from the Vice President for UW Information Technology and CIO.

This email provides important information to help you protect your UW NetID and password from phishing attacks, which increase during tax season. Links are intentionally not included in this email.

How does phishing work?

Cybercriminals try to steal an employee’s login credentials so that they can download Wage and Tax Statements (Form W-2). They then use the W-2 information to electronically file a fraudulent federal income tax return in the employee’s name. By changing the bank account number, the cybercriminals receive the refund.

Fortunately, your vigilance and the UW’s two-factor authentication system (Duo) play a pivotal role in protecting employee data.

How can you protect yourself?

  • Be skeptical about emails that seem urgent or threaten negative consequences if you do not act.
    Do not reply, click links, or divulge personal information or login credentials.

    Phishing emails may arrive in various forms. Cybercriminals may use distressing messages to heighten the urgency or they may use logos from well-known companies. In some cases, they may send a simple meeting reminder.
  • The most secure way to access your University of Washington W-2 is by using the “Sign in to Workday” link found on the Integrated Service Center’s (ISC) website.
    If you suspect you’ve received a phishing email disguised as an email from Workday, you can confirm the legitimacy of the message by signing into Workday via the ISC website and double-checking you received the same message in your Workday Inbox or your Workday Notifications.
  • Do not approve unsolicited requests for two-factor authentication.
    Duo is the UW’s two-factor authentication (2FA) system, which adds a second layer of security when you sign into Workday and other University systems. Using 2FA prevents others from signing in as you, even if they know your password.

    If you receive an unsolicited sign-in request for Duo, and you have not signed into a system that requires it, do not approve the request. If the request is a phone call, hang up without pressing any button. If it is a Duo Push request, press the “deny” button, and you will be given a choice to report it as fraudulent so that UW Information Technology is notified of the unsolicited push request. Additionally, you should immediately change your UW NetID password to ensure your account is secure.
    (To change your password, search for “Manage UW NetID” on the UW home page. The link, “About UW NetIDs,” leads to more information about UW NetIDs and passwords.)
  • Use anti-virus software on your computers and devices and keep the anti-virus software updated.
    Sophos Anti-Virus Software is available free of charge to all UW students, faculty and staff.
    (Search for “Sophos” on the UW home page and find the “Sophos Anti-Virus Software” link on IT Connect.)
  • Learn more about phishing from recent examples, infographics and other training materials.
    (Search for “CISO” on the UW home page. These resources are featured in the “CISO News & Alerts” section on the CISO home page.)

If you have any questions or concerns, please contact help@uw.edu.

Thank you for helping to protect UW data.


January 15, 2019

Action required on affiliate and sponsored UW NetIDs for UW G Suite (Google) and/or UW Office 365 (Microsoft) account(s)

This email was sent to UW affiliates and those who have sponsored UW NetIDs with UW G Suite (Google) and/or UW Office 365 (Microsoft) accounts

You are receiving this email because you must take action to maintain access to your UW G Suite and/or UW Office 365 account(s). You have been identified as a UW affiliate or have a Sponsored UW NetID with an associated UW G Suite (Google) and/or a UW Office 365 (Microsoft) account, which includes a UW email account and other UW G Suite and/or UW Office 365 productivity tools. Please read below for more information.

As announced in December 2017, the UW is modernizing its email and productivity platforms in order to provide current students, faculty, and staff with the latest email and productivity tools, to facilitate compliance, and to protect sensitive data.

As part of this project, we have changed the way UW G Suite and UW Office 365 accounts (which include a UW email account and associated productivity tools) are provisioned for UW affiliates and Sponsored UW NetIDs. To maintain access to your UW G Suite and/or UW Office 365 account(s), you must ask a current UW employee to provision access on your behalf, using the Provisioning Request Tool (PRT). If a current UW employee does not provision access to your account(s) using the PRT before February 12, 2019, your account(s) will be deactivated and all content (email, contacts, files, folders, etc.) will be permanently deleted.

Please note that your access to UW G Suite and UW Office 365 lasts for one year and must be approved annually by a current UW employee. As part of the provisioning process, you must accept the Appropriate Use Agreement, thereby agreeing to use UW G Suite and/or UW Office 365 in accordance with UW Appropriate Use policies.

IMPORTANT:

• UW G Suite and UW Office 365 accounts associated with UW affiliate and Sponsored UW NetIDs that have not been provisioned using the PRT will be deactivated and deleted as of February 12, 2019
• UW affiliate and Sponsored UW NetIDs and email addresses are not being deactivated or deleted

Steps you need to take

For instructions on how a current UW employee can provision access to UW G Suite and/or UW Office 365 for UW affiliate and Sponsored UW NetID(s), please review the IT Connect page:

Provision UW G Suite & UW Office 365 to UW affiliates & Sponsored UW NetIDs (including volunteers, retirees, alumni, etc.)

Support

If you need help, please contact:
• Your local IT support, or
• UW-IT Service Center (available 24×7)
o help@uw.edu
o 206-221-5000, option 5

Thank you for your assistance with this important initiative.

UW-IT Email Modernization Program Team


Action required on Shared UW NetIDs with UW G Suite (Google) and/or UW Office 365 (Microsoft) accounts

The following email was sent to owners and administrators of Shared UW NetIDs with a UWGSuite and/or UW Office 365 account.

You are receiving this email because you must take action to maintain access to UW G Suite and/or UW Office 365 account(s), associated with your Shared UW NetID(s). You have been identified as an owner or administrator of one or more Shared UW NetIDs with a UW G Suite and/or a UW Office 365 account, which include UW email and other UW G Suite/UW Office 365 productivity tools. Please read below for more information.

As announced in December 2017, the UW is modernizing its email and productivity platforms in order to provide current students, faculty, and staff with the latest email and productivity tools, to facilitate compliance, and to protect sensitive data.

As part of this project, UW-IT has changed the way UW G Suite and UW Office 365 accounts are provisioned for Shared (Departmental or Course) UW NetIDs. This change impacts both existing and new UW G Suite and UW Office 365 accounts (which include UW email and other UW G Suite/UW Office 365 productivity tools) associated with Shared UW NetID(s).

Activation of any new UW G Suite and UW Office 365 accounts associated with Shared UW NetIDs must now be completed through the Provisioning Request Tool (PRT).

Additionally, all existing UW G Suite and UW Office 365 accounts associated with Shared UW NetIDs must be re-provisioned by the owner before February 12, 2019 using the PRT. Existing accounts not re-provisioned before this date will be deactivated and all content (email, contacts, files, folders, etc.) will be permanently deleted.

As part of the provisioning process, you must accept the Appropriate Use Agreement, thereby agreeing to use UW G Suite and/or UW Office 365 with the Shared UW NetID in accordance with UW Appropriate Use policies.

IMPORTANT:

• UW G Suite and UW Office 365 accounts for Shared UW NetID(s) that have not been re-provisioned using the PRT will be deactivated and deleted as of February 12, 2019
• Shared UW NetIDs and email addresses are not being deactivated or deleted
• To provision UW G Suite and/or UW Office 365 to a Shared UW NetID, you must be the owner of the Shared UW NetID; Shared UW NetID administrators cannot re-provision these accounts

Steps you need to take

Please review the following IT Connect page to provision access to UW G Suite and/or UW Office 365 for any Shared UW NetIDs you own:
Provision UW G Suite & UW Office 365 to Shared UW NetIDs (department, course, etc.)

Support

If you need help, please contact:
• Your local IT support, or
• UW-IT Service Center (available 24×7)
o help@uw.edu
o 206-221-5000, option 5

Thank you for your assistance with this important initiative.

UW-IT Email Modernization Program Team


January 14, 2019

Sign up for a data backup plan by Jan. 31

Documents flying out of some folders and into a cloud storage system.

Secure your data by ordering a six-month license to the for-fee backup system, CrashPlan, by Jan. 31. Annual licenses can be purchased in July. CrashPlan provides real-time recovery so no matter what happens, you always have access to your data. It runs silently in the background on all devices, and doesn’t interfere with your workflows or affect your device’s performance.


January 11, 2019

UW instructors adopt evidence-based teaching strategies and technology to enhance their classes

UW instructor Ian Schnee teaching, writing on a whiteboard

UW instructors are using Poll Everywhere, a classroom response system, and Panopto videos to help guide their students into becoming better critical thinkers — and making them better instructors as well. Read the full story.


January 10, 2019

Top tech tips for students

girl is watching online video on tablet

We’ve got the tech just for you. Watch this video and learn the top 10 technology tips that can help you succeed at the UW.


January 9, 2019

Accelerate your research with computing tools and resources

Two Computer Scientists Choose Between Printed Circuit Boards

Explore the research computing resources available and take advantage of one-on-one consultation and expert computing advice. Find out how Hyak, the UW’s on-site supercomputer, and cloud computing solutions, can advance your research. Learn about on-site large-scale storage and the high speed research network.


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