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Information technology tools and resources at the UW

Get Started: Transition from WebQ Quiz to Google Forms

This tutorial walks you through creating a quiz by using a Google Form, setting it up to receive submissions from users, and viewing submissions. Google Forms can be shared via email, a web link, or with code embedded in a web page. Additional documentation on the tasks outlined here is available from Google. Google Forms is a part of Google Drive. You can review Google Drive best practices here.

Notes:

  • As a security precaution, only those with UW NetIDs are able to upload files to UW Google Forms.
  • Google Forms within “Team Drive” do not allow for document collection.
  • If you plan to use a Google Form to collect documents, UW-IT recommends using a Shared UW NetID to create the Google Form. This practice is particularly recommended when you plan to collect team or departmental data that you anticipate retaining for a long time.
  • In addition to the procedures below, you can learn more about using Google Forms to create quizzes here:

Create a Google Form

  1. To access Google Forms, go to Google Drive.
  2. At the top left of the screen, click New, click More, click Google Forms and then select Blank form. This opens a new form.User interface with menus revealed showing steps to access Google Forms menu item
  3. To the right of Untitled Question, click the dropdown selector and then select any of the question types available: short answer, paragraph, multiple choice, checkboxes, dropdown, linear scale, multiple choice grid, checkbox grid. You can re-order questions at any time by clicking the 2×3 grid of gray boxes in the center of the question area and then dragging the question up or down.

    Creating questions in Google Form

  4. Optional. To add another question, click the plus sign to the right of the form. These options allow you to add a title and description, an image, a video, or insert a section in the quiz. To preview how the form will appear to your users, in the top right of the screen, click the eye icon.
  5. When ready to publish, in the top right of the screen, click Send. You can share the quiz in three ways: via email, web link, or via code that you embed into a web page.Share quiz via email, a URL, or embed HTML in a web page

View Quiz Submissions

  1. To view submitted files, click Responses.
    Responses to Owl questions
  2. To receive an email notification when a file is submitted, click the Extras menu (three vertical dots) and then click Get email notifications for new responses. The Extras menu also provides an option to create a spreadsheet for collecting responses. Below is a sample image of quiz responses in a Google sheet.Owl quiz responses tabulated in Google sheet