Get Started: Transition from Collect It to Google Forms
This tutorial walks you through creating a new Google Form, setting it up to receive file uploads from users, and viewing submissions. Google Forms can be shared via email, a web link, or with code embedded in a web page. Additional documentation on the tasks outlined here is available from Google. Google Forms is a part of Google Drive. You can review Google Drive best practices here.
Notes:
- As a security precaution, only those with UW NetIDs are able to upload files to UW Google Forms.
- Google Forms within “Team Drive” do not allow for document collection.
- If you plan to use a Google Form to collect documents, UW-IT recommends using a Shared UW NetID to create the Google Form. This practice is particularly recommended when you plan to collect team or departmental data that you anticipate retaining for a long time.
Create a Google Form
- To access Google Forms, go to Google Drive.
- At the top left of the screen, click New, click More, click Google Forms and then select Blank form. This opens a new form.
- To the right of Untitled Question, click the dropdown selector and then select File upload. This adds a field that allows a user to upload a file that will be stored in your Google Drive account.
- Add page content and specify upload options. To preview how the form will appear to your users, in the top right of the screen, click the eye icon.
- Optional. Explore color schemes and form settings by clicking the palate and gear icons in the top right. Add collaborators via the Extras menu in the top right.
- When ready to publish, in the top right of the screen, click Send. You can share the form in three ways: via email, web link, or via code that you embed into a web page.
View File Submissions
- To view submitted files, click Responses and then View Folder.
- To receive an email notification when a file is submitted, click the Extras menu (three vertical dots) and then click Get email notifications for new responses.
See a problem on this page? Let us know.