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University of Washington
IT Connect

Information technology tools and resources at the UW

Catalyst GradeBook Data Retention Policy

 

Examples of items that can be created and/or stored. Listing of student scores for exams, paper, projects, assignments, or class participation for a particular course; might include a calculated total score or final grade.  Grade conversion scales used to convert points into a rating scale (e.g. GPA grade , H/P/F).
What happens if an item is manually deleted by a user?
  • Scores: Individual student scores for a specific assignment in the gradebook are recorded in a grading history, and so can be located and manually changed back to the original value.
  • Assignments/columns: can be restored (along with all scores) with a request to help@uw.edu.
  • Gradebooks: can be restored (along with all scores) with a request to help@uw.edu.
Does anything ever get automatically deleted? Gradebooks will be deleted five years after the end of the academic year (June) in which the course was taught.
What happens to a user’s data after they have left the university? Any gradebooks that have not been manually deleted by an author will remain until automatic deletion rules apply.