IT Connect

Information technology tools and resources at the UW

File-Sharing Services Matrix

 Small group/course sharing Large group sharing
Google
Drive
OneDrive for Business Canvas
LMS
SharePoint
2013
SharePoint
Online
*
Nebula File
Services
Shared File Service
Synchronous Editing Green tick mark indicating "Yes" Yes in Word, Excel & PowerPoint Web Apps. Yes in OneNote.  Red X mark indicates "No"** Yes in Word, Excel & PowerPoint Web Apps. OneNote in client. Yes in Word, Excel & PowerPoint Web Apps. Yes in OneNote. Red X mark indicates "No" Red X mark indicates "No"
Cloud-Based Green tick mark indicating "Yes" Green tick mark indicating "Yes" Green tick mark indicating "Yes" Red X mark indicates "No" Green tick mark indicating "Yes" Red X mark indicates "No" Red X mark indicates "No"
Storage  Unlimited Currently 1 TB per account. Unlimited planned for 2015 per O365 roadmap. 1 GB; more on request. 2 GB max upload size. Storage allocated for each departmental customer; cost TBD. Allocated in 25 GB portions. No charge to replenish storage in pilot. Estimated cost: $90/year/25GB. Actual cost will likely decrease as service becomes generally available. 2 GB max upload size; increase planned: O365 roadmap.  FY16: Pay for usage.
Rate to be determined.
$.35/GB/month
Google
Drive
OneDrive for Business Canvas
LMS
SharePoint
2013
SharePoint
Online
*
Nebula File
Services
Shared File Service
Data Security  Security FAQ Office 365 Trust Center
HIPAA-­ & FERPA­-compliant
FERPA­compliant Data encrypted in place and in transit. Plan to follow UW Medicine System Security Review Process. Office 365
Trust Center

HIPAA-­ & FERPA­-compliant
Not appropriate for confidential data. Not appropriate for confidential data.
Eligibility  Service Catalog Faculty, Staff, Students, Researchers, Clinicians. Accounts for shared and sponsored NetIDs
available upon request.
Faculty, Students Departmental Budget Number  Departmental Budget Number  Managed Desktop customers Staff
Can use with Groups Svc. Green tick mark indicating "Yes" Yes for groups with no privacy restrictions. Using UW Groups with OneDrive for Business Green tick mark indicating "Yes" Green tick mark indicating "Yes" Yes for groups with no privacy restrictions. Using UW Groups with OneDrive for Business Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Google
Drive
OneDrive for Business Canvas
LMS
SharePoint
2013
SharePoint
Online
*
Nebula File
Services
Shared File Service
Login
Required
Green tick mark indicating "Yes" Green tick mark indicating "Yes" Green tick mark indicating "Yes" Yes and No: Public sites can that do not require login can be set up. Green tick mark indicating "Yes" Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Versioning Green tick mark indicating "Yes" Yes: Major and minor versioning can be configured for OD4B libraries. Red X mark indicates "No" Yes: Major and minor versioning can be configured for SP libraries. Yes: Major and minor versioning can be configured for SP libraries. Red X mark indicates "No" Red X mark indicates "No"
Email Notification Green tick mark indicating "Yes" Green tick mark indicating "Yes" Green tick mark indicating "Yes" Green tick mark indicating "Yes" Green tick mark indicating "Yes" Red X mark indicates "No" Red X mark indicates "No"
Restore Options Deleted items stay in Trash folder until manually removed.
If file is deleted from Trash, Google Apps admins may be able to restore within 25 days.
Deleted items up to 90 days old can be restored from recycle bin. MS keeps 14-day backups.  Site­-level restore can be requested. Recently deleted items can be restored by contacting help@uw.edu. Deleted items up to 90 days old can be restored from recycle bin. Regular backups performed; restore can be requested. Deleted items up to 90 days old can be restored from the recycle bin. MS keeps 14-day backups.  Site-­level restore can be requested.  Self­-service snapshots & tape backup Self­-service snapshots & tape backup
Google
Drive
OneDrive for Business Canvas
LMS
SharePoint
2013
SharePoint
Online
*
Nebula File
Services
Shared File Service

* SharePoint Online is currently in pilot.

** Canvas provides synchronous editing through Etherpad or Google Docs. Canvas student groups include file upload. Real­time collaboration is available through web conferencing and chat.