File-Sharing Services Matrix

​

	Small group/course sharing			Large group sharing
	Google Drive	OneDrive for Business	Canvas LMS	SharePoint 2013	SharePoint Online*	Nebula File Services	Shared File Service
Synchronous Editing		Yes in Word, Excel & PowerPoint Web Apps. Yes in OneNote.	**	Yes in Word, Excel & PowerPoint Web Apps. OneNote in client.	Yes in Word, Excel & PowerPoint Web Apps. Yes in OneNote.
Cloud-Based
Storage	Unlimited	Currently 1 TB per account. Unlimited planned for 2015 per O365 roadmap.	1 GB; more on request.	2 GB max upload size. Storage allocated for each departmental customer; cost TBD.	Allocated in 25 GB portions. No charge to replenish storage in pilot. Estimated cost: $90/year/25GB. Actual cost will likely decrease as service becomes generally available. 2 GB max upload size; increase planned: O365 roadmap.	FY16: Pay for usage. Rate to be determined.	$.35/GB/month
	Google Drive	OneDrive for Business	Canvas LMS	SharePoint 2013	SharePoint Online*	Nebula File Services	Shared File Service
Data Security	Security FAQ	Office 365 Trust Center HIPAA-­ & FERPA­-compliant	FERPA­compliant	Data encrypted in place and in transit. Plan to follow UW Medicine System Security Review Process.	Office 365 Trust Center HIPAA-­ & FERPA­-compliant	Not appropriate for confidential data.	Not appropriate for confidential data.
Eligibility	Service Catalog	Faculty, Staff, Students, Researchers, Clinicians. Accounts for shared and sponsored NetIDs available upon request.	Faculty, Students	Departmental Budget Number	Departmental Budget Number	Managed Desktop customers	Staff
Can use with Groups Svc.		Yes for groups with no privacy restrictions. Using UW Groups with OneDrive for Business			Yes for groups with no privacy restrictions. Using UW Groups with OneDrive for Business
	Google Drive	OneDrive for Business	Canvas LMS	SharePoint 2013	SharePoint Online*	Nebula File Services	Shared File Service
Login Required				Yes and No: Public sites can that do not require login can be set up.
Versioning		Yes: Major and minor versioning can be configured for OD4B libraries.		Yes: Major and minor versioning can be configured for SP libraries.	Yes: Major and minor versioning can be configured for SP libraries.
Email Notification
Restore Options	Deleted items stay in Trash folder until manually removed. If file is deleted from Trash, Google Apps admins may be able to restore within 25 days.	Deleted items up to 90 days old can be restored from recycle bin. MS keeps 14-day backups.  Site­-level restore can be requested.	Recently deleted items can be restored by contacting help@uw.edu.	Deleted items up to 90 days old can be restored from recycle bin. Regular backups performed; restore can be requested.	Deleted items up to 90 days old can be restored from the recycle bin. MS keeps 14-day backups.  Site-­level restore can be requested.	Self­-service snapshots & tape backup	Self­-service snapshots & tape backup
	Google Drive	OneDrive for Business	Canvas LMS	SharePoint 2013	SharePoint Online*	Nebula File Services	Shared File Service

* SharePoint Online is currently in pilot.

** Canvas provides synchronous editing through Etherpad or Google Docs. Canvas student groups include file upload. Real­time collaboration is available through web conferencing and chat.