File-Sharing Services Matrix
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Small group/course sharing | Large group sharing | ||||||
Google Drive |
OneDrive for Business | Canvas LMS |
SharePoint 2013 |
SharePoint Online* |
Nebula File Services |
Shared File Service | |
Synchronous Editing | ![]() |
Yes in Word, Excel & PowerPoint Web Apps. Yes in OneNote. | ![]() |
Yes in Word, Excel & PowerPoint Web Apps. OneNote in client. | Yes in Word, Excel & PowerPoint Web Apps. Yes in OneNote. | ![]() |
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Cloud-Based | ![]() |
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Storage | Unlimited | Currently 1 TB per account. Unlimited planned for 2015 per O365 roadmap. | 1 GB; more on request. | 2 GB max upload size. Storage allocated for each departmental customer; cost TBD. | Allocated in 25 GB portions. No charge to replenish storage in pilot. Estimated cost: $90/year/25GB. Actual cost will likely decrease as service becomes generally available. 2 GB max upload size; increase planned: O365 roadmap. | FY16: Pay for usage. Rate to be determined. |
$.35/GB/month |
Google Drive |
OneDrive for Business | Canvas LMS |
SharePoint 2013 |
SharePoint Online* |
Nebula File Services |
Shared File Service | |
Data Security | Security FAQ | Office 365 Trust Center HIPAA- & FERPA-compliant |
FERPAcompliant | Data encrypted in place and in transit. Plan to follow UW Medicine System Security Review Process. | Office 365 Trust Center HIPAA- & FERPA-compliant |
Not appropriate for confidential data. | Not appropriate for confidential data. |
Eligibility | Service Catalog | Faculty, Staff, Students, Researchers, Clinicians. Accounts for shared and sponsored NetIDs available upon request. |
Faculty, Students | Departmental Budget Number | Departmental Budget Number | Managed Desktop customers | Staff |
Can use with Groups Svc. | ![]() |
Yes for groups with no privacy restrictions. Using UW Groups with OneDrive for Business | ![]() |
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Yes for groups with no privacy restrictions. Using UW Groups with OneDrive for Business | ![]() |
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Google Drive |
OneDrive for Business | Canvas LMS |
SharePoint 2013 |
SharePoint Online* |
Nebula File Services |
Shared File Service | |
Login Required |
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Yes and No: Public sites can that do not require login can be set up. | ![]() |
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Versioning | ![]() |
Yes: Major and minor versioning can be configured for OD4B libraries. | ![]() |
Yes: Major and minor versioning can be configured for SP libraries. | Yes: Major and minor versioning can be configured for SP libraries. | ![]() |
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Email Notification | ![]() |
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Restore Options | Deleted items stay in Trash folder until manually removed. If file is deleted from Trash, Google Apps admins may be able to restore within 25 days. |
Deleted items up to 90 days old can be restored from recycle bin. MS keeps 14-day backups. Site-level restore can be requested. | Recently deleted items can be restored by contacting help@uw.edu. | Deleted items up to 90 days old can be restored from recycle bin. Regular backups performed; restore can be requested. | Deleted items up to 90 days old can be restored from the recycle bin. MS keeps 14-day backups. Site-level restore can be requested. | Self-service snapshots & tape backup | Self-service snapshots & tape backup |
Google Drive |
OneDrive for Business | Canvas LMS |
SharePoint 2013 |
SharePoint Online* |
Nebula File Services |
Shared File Service |
* SharePoint Online is currently in pilot.
** Canvas provides synchronous editing through Etherpad or Google Docs. Canvas student groups include file upload. Realtime collaboration is available through web conferencing and chat.
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