Skip to main content
IT Connect

Information technology tools and resources at the UW

Add and Edit Events

Add an event (Trumba online help)

What to include in the event posting

Display your event on the Campus Event Calendar

Include an image in an event

See how the event will appear to viewers

Available event types

Cancel an event

I don’t see the changes on my website (Trumba online help)

Getting Started Video

Get a quick introduction to the UW Event Calendar in under 4 minutes!

 

What to include in the event posting

The Add Event form guides you through what to add, but here are some helpful tips.

  • Description: Enter the event title here. This field must be populated in order to post an event. Keep the description short.
  • Notes: Enter the event description, anything that you want attendees to know about the event.
  • Editor Notes: These appear only to you and other authorized editors in your group.
  • Campus location: As you begin typing a building name, the form will auto-complete the name, which you can then select. All campus buildings are available on their respective calendars. In addition to the campus building, use the Campus room field to add a room number and any special directions that will help people find the event. To add a map link or GPS coordinates, click Switch to location.

Display your event on the Seattle Campus Event Calendar

In order to publish an event to the Campus Event Calendar, Seattle editors must first publish an event on their departmental calendar, and then share it to the Campus Event Calendar. It is not possible to publish an event directly to the Campus Event Calendar. Most calendars in Bothell and Tacoma will automatically display on their campus calendars.

To get an event to appear on the Seattle Campus Event Calendar, follow these steps:

  1. Steps Actions
  2. Go to http://www.washington.edu/calendar/trumba.
  3. On your departmental calendar, click Add Event and then enter your event details.
  4. On the right side of the screen, under Also Shows On, view the list of calendars. Select UW Seattle Campus Event Calendar.

 

Include an image in an event

It’s not difficult to add an image; you just need to make sure you’re in the right part of the edit view.

  1. Steps Actions
  2. When you are creating or editing an event, to the right of the Event Image field, click New.

    Add an image screen
     

  3. In the Add an Image screen, click Choose File and navigate to an image file on your computer. Or enter the publicly visible web address of the image you want to use.
    Add an image window
  4. Make sure that you enter text in the Alt Text field that fully describes the image such that a non-sighted person could understand what information the image conveys.The image will appear underneath the event title and above the event details:
    Mother wolf and cub

 

See how the event will appear to viewers

The easiest way to see how an event will be displayed is to use the new Preview button in the editor view of an event.

  1. StepsActions
  2. In the calendar edit view, above the colored banner with the calendar name, (e.g., UW Seattle Campus Events), look for text that says Published at: followed by a URL.
  3. Click that text.
  4. The audience view of the calendar opens in a new tab in your browser.
  5. Click the tab to see the audience view.
  6. To see the detailed view of your event, click the event description.
  7. To make any edits, click back to the tab that has the edit view (your name may appear on the tab), and then click the event title. This opens the edit screen for the selected event.

 

Available event types

Academics  (e.g., grade deadlines, dates of instruction, application deadlines)

Athletics (e.g., sporting events)

Ceremonies (e.g., commencement)

Conferences (e.g., large meeting events that last for multiple days)

Exhibits (e.g., museum or studio events or demonstrations that last for multiple days)

Information Sessions (e.g., forums, hearings, panel discussions, open houses, orientation, tours)

Lectures/Seminars (e.g., including live or televised colloquium, lecture, talks)

Meetings (general meetings don’t fit into other types)

Performances (e.g., concerts, dance, drama, operas, readings)

Screenings (e.g., films, radio, television)

Special Events (e.g., sales, HR-Combined Fund Drive)

Student Activities (e.g., open undergraduate or graduate student activities that don’t fit into other event types)

Workshops (e.g., training, non-academic workshops, HR-Professional & Organizational Development)

What if my event doesn’t match the available event types?

Currently, we are not creating additional event types. Selecting multiple event types will help more people find your event when they filter on event types.

If you think that none of the existing event types accurately describes your event, submit a request for an additional event type to help@uw.edu and add “UW Trumba Calendar” in the subject line.

 

Cancel an event

When you want to cancel an existing event, rather than deleting the event, we recommend that on the Edit Event page, you check the Canceled checkbox.

canceled checkbox on Edit Event window

 

The event will be labeled CANCELED and remain on the displayed calendar. This method allows users to see that the event has been canceled. Deleting the event removes it from the calendar, which could mean that users will miss the fact that the event has been canceled. For complete instructions on canceling an event, see http://www.trumba.com/help/events/eventcancel_how.aspx.