IT Connect
Information technology tools and resources at the UW

Account Lifecycle

On This Page

Overview

Access to UW Office 365 is contingent upon an active affiliation with the University of Washington. Upon departure from UW, a UW Office 365 account associated with a UW NetID will be deleted according to the following schedules.

Please note: This includes installations of UW Microsoft Office 365 ProPlus, which will no longer work when the UW Office 365 account associated with the ProPlus installation is suspended.

Undergraduate and Graduate Students at UW

The personal UW NetID of an individual enrolled as an undergraduate or graduate student receives default access to UW Office 365.  On the 10th day of the second consecutive quarter in which an individual is not registered as a student, the individual will receive an email notification that their computing services, including their UW Office 365 account, will expire in 14 days.

Day 0: 10th day of second consecutive quarter not enrolled, email notification is sent about expiring computing services
Day 14: UW Office 365 account is suspended and no longer accessible
Day 44: UW Office 365 account data is deleted

UW Employees

The personal UW NetID of an individual who is a UW employee, including staff and faculty, receives default access to UW Office 365.  14 days after an employee’s last day at UW, the employee will receive an email notification that their computing services, including their UW Office 365 account, will expire in 14 days.

Day 0: Last day at UW
Day 14: Email notification is sent about expiring computing services
Day 28: UW Office 365 account is suspended and no longer accessible
Day 58: UW Office 365 account data is deleted

Sponsored UW NetIDs

Sponsored UW NetIDs do not have default access to UW Office 365.  A UW employee can use the Provisioning Request Tool (PRT) to provision access to UW Office 365 for a Sponsored UW NetID.  A provision lasts for 365 days and must be renewed annually.  If the UW employee who provisioned access to UW Office 365 departs the UW and a new UW employee does not provision continued access to UW Office 365 to the provisionee, the provisionee’s UW Office 365 account will expire according to the following timeline.

Day 0: Provisioner’s (employee’s) last day at UW
Day 14: Email notification is sent to provisionee about expiring computing services
Day 28: Provisionee’s UW Office 365 account is suspended and no longer accessible
Day 58: Provisionee’s UW Office 365 account data is deleted

Shared UW NetIDs

Shared UW NetIDs do not have default access to UW Office 365.  A UW employee can use the Provisioning Request Tool (PRT) to provision access to UW Office 365 for Shared UW NetIDs they own.  When a UW employee departs the UW, a new owner must take ownership of the Shared UW NetID and use the PRT to provision continued access to UW Office 365 for the Shared UW NetID.  If they do not, the Shared UW NetID’s UW Office 365 account will expire according to the following timeline.

Day 0: Shared UW NetID owner’s last day at UW
Day 14: Email notification sent to owner and administrator(s) of Shared UW NetID about expiring computing services
Day 28: Shared UW NetID’s UW Office 365 account is suspended and no longer accessible
Day 58: Shared UW NetID’s UW Office 365 account data is deleted

Admin UW NetIDs

Admin UW NetIDs do not have default access to UW Office 365. A UW employee can use the Provisioning Request Tool (PRT) to provision access to UW Office 365 for Admin UW NetIDs they own.  When a UW employee departs the UW, their Admin UW NetID’s UW Office 365 account will expire according to the following timeline.

Day 0: Admin UW NetID owner’s last day at UW
Day 14: Email notification sent to owner of Admin UW NetID about expiring computing services
Day 28: Admin UW NetID’s UW Office 365 account is suspended and no longer accessible
Day 58: Admin UW NetID’s UW Office 365 account data is deleted

UW Medicine Workforce Members

The personal UW NetID of an individual who has UW Medicine Workforce status has default access to UW Office 365.  14 days after UW Medicine Workforce status is lost, the individual’s personal UW NetID’s UW Office 365 account will expire according to the following timeline, assuming the personal UW NetID is not receiving access to UW Office 365 via other affiliations with the UW or the Provisioning Request Tool (PRT).

Day 0: Loss of UW Medicine Workforce status
Day 14: Email notification is sent about expiring computing services
Day 28: UW Office 365 account is suspended and no longer accessible
Day 58: UW Office 365 account data is deleted

Continuum College

The personal UW NetID of an individual who has Continuum College status has default access to UW Office 365.  14 days after Continuum College status is lost, the individual’s personal UW NetID’s UW Office 365 account will expire according to the following timeline, assuming the personal UW NetID is not receiving access to UW Office 365 via other affiliations with the UW or the Provisioning Request Tool (PRT).

Day 0: Loss of Continuum College status
Day 14: Email notification is sent about expiring computing services
Day 28: UW Office 365 account is suspended and no longer accessible
Day 58: UW Office 365 account data is deleted