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Migrate from UW Google to Outlook.com

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Overview

Outlook.com email accounts have the ability to import email from a UW Gmail account.

Before migrating email, please review the UW Appropriate Use page and note that while UW Google is FERPA-compatible, personal Outlook.com accounts are not.

When you migrate email messages from a UW Gmail account to an Outlook.com account, you can view the email messages from the UW Gmail account from within the Outlook.com account. The UW Gmail account messages are located in a folder named after the UW email address in the Outlook.com “Folders” pane.

These instructions are only for migrating email from a UW Gmail account to a personal Outlook.com account, not a UW Office 365 account.  Click here for instructions on migrating from a UW Google account to a UW Office 365 account.

Change UW email forwarding to a personal Outlook.com email address

Before migrating email, you can change your UW email forwarding to your personal Outlook.com email address so new email sent to your UW email address will deliver to your personal Outlook.com email address.

Click here to change your UW email forwarding to your personal Outlook.com email address

Migrate Email

  1. Click here to sign in to Outlook.com with the Outlook.com account you’ve created.  If you need to create a new Outlook.com account, click here.
  2. On the right side of the navigation bar at the top of the page, click the gear icon (Quick settings), then click View all Outlook settings at the bottom of the the list, then click Sync email.
  3. Under Add a connected account, click the Gmail option.
  4. Enter a Display name, e.g. your First and Last name, and click OK.
  5. You’ll be taken to a Google sign-in page.  Sign in with your UW email address, click Next, enter your UW NetID and UW NetID password, and click Sign in.
  6. You’ll see a message that says Microsoft wants to access your Google Account.  Click Allow.
  7. You’ll see a message that says Your account UWNetID@uw.edu is now connected.  Click OK.
  8. To return to the Outlook.com Inbox, click the blue “back arrow” next to Options in the upper left-corner of the page.
  9. To view your migrated UW Gmail email messages, click the UWNetID@uw.edu folder on the left side of the page in the “Folders” pane.
  10. Please note: Depending on the number of email messages in your UW Gmail account, it may take several days for all of your email to appear in your Outlook.com account.
Last reviewed November 18, 2020