IT Connect
Information technology tools and resources at the UW

Conferencing Services

Conference Phone Service

UW-IT now offers conferencing as a service. This service includes: a Polycom Trio 8800 (previously IP7000) and dial tone. For more information, please see our Service Catalog.

Basic Audio-only Conferencing

To Set Up an Ad-hoc Conference Call with up to Six Participants

Anyone using a campus phone can make at least a three way conference call.  Multi-button phone are capable of hosting up to a 6-party conference.
Find conference calling instructions at the links below:

Expanded Audio-only Conferencing

UW Teleconferencing up to 50 Participants

UW-IT provides an on-demand conferencing service on an audio conferencing bridge for up to 50 participants, without the need of a reservation. Organizations can hold on-demand conference calls, whenever they like, without paying per-use fees.

Advantages include:

  • Easy to use, low-cost conferencing solution for up to 50 parties.
  • Best solution for day-to-day, impromptu conferencing needs.
  • No per minute/per user charge for conference.

On Demand third-party conferencing solutions – Up to 125 and Special Applications

  • Premiere Global (PGI)

Premiere Global Services (PGI)

NOTE: This service is in the process of being retired by the end of the fiscal year (June 2020).

Premiere Global Services is a preferred UW provider for large audio on-demand conferences, international conferences, and special events.  PGI has several conferencing solutions to meeting your conferencing needs.

Premiere GlobalMeet – Domestic and International On Demand Audio Conferencing, Up to 125 Participants

  • Varies by country (See the UW-IT Service Catalog for the most current rates)
    Premiere GlobalMeet is an on-demand audio conference with the capability of International Toll-Free Dial-in access. The per minute rate for this service depends on which country the participant is calling from. PGI Global Meet International Dial-In Rates. Scheduled one-time only conferences are available on request.

PremiereCall Connection (Operator-Assisted Dial-Out including International)

  • See the UW-IT Service Catalog for the most current rates.  Charges by:
    Fee/min/participant Toll Dial In
    Fee/min/participant Toll-Free Dial In
    Fee/min/participant + International Long Distance Rates for Operator Dial Out. Operator assisted dial-out services.  The Premiere conference operator will dial out to your VIP or international participants.

PremiereCall Event (Over 125 Participants, Operator-assisted Conference Planning)

  • Fee/min/participant
    PremiereCall Event is a full service, white glove operator-assisted event conferencing service with operator screening/greeting for participants and moderators.  A dedicated team, including an Event Manager, will assist with scheduling and planning your conference.

Audio-only Conferencing Service Comparison

UW Teleconferencing Premiere Global
Service Type On-Demand On-Demand or Scheduled One-Time
Conference Capacity Up to 50 participants Up to 125 participants
Pricing $3.42 monthly GlobalMeet Audio: $0.06/min/participant contiguous US
Initial Setup Charge No Charge N/A
Web Conferencing Yes (Using Zoom) Yes (using Zoom)
User Features:
Assigned Dial In Yes No
Toll-Free Dial In Yes
Rates vary, starting at $0.025/min/participant from contiguous US
Yes (included)
Operator Assisted Dial Out No Available through PremiereCall Connection
Custom Greeting No No
Password Protection Yes Yes
Lecture Mode No Yes
Conference Recording No Yes. Additional fees apply.

Video Conferencing with Audio Participants

Microsoft Skype for Business (formerly Lync) 

UW Skype for Business is the University of Washington subscription to Skype for Business Online, a Microsoft O365 service.  Audio/video participation is limited to only Skype users.  More information about Microsoft Skype for Business can be found here.

Microsoft Teams

Microsoft Teams puts the user in a chat-based work space for real-time collaboration and communication, meetings, file, and app sharing. Team members are either members or owners, and can easily be added and removed. More information about Microsoft Teams can be found here.

Zoom

Zoom makes it easy for UW faculty, staff, and students to:

  • Participate in group video chat during online class sessions
  • Host virtual office hours
  • Collaborate remotely on research
  • Share screens and host real-time video conversations
  • Host live web broadcasts to thousands of people worldwide
  • Record to the cloud or computer for easy sharing
Features Pro Pro + HIPAA
Free of cost with UW NetID  Green tick mark indicating "Yes"  Green tick mark indicating "Yes"
Unlimited meeting duration Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Host up to 300 participants per meeting Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Purchase add on packages to expand the number of participants Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Vanity meetings URL Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Custom personal meeting ID Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Assign a meeting scheduler Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Detailed meeting reports Green tick mark indicating "Yes"
Cloud recording Green tick mark indicating "Yes"
Local recording saved on host computer Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Purchase package to connect with H.323/SIP devices Green tick mark indicating "Yes" Green tick mark indicating "Yes"
HIPAA compliant account available upon request Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Breakout Rooms (not available with Zoom Webinars add-on) Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Mac, Windows, Linux, iOS and Android Compatible Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Co-annotation on shared screen Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Keyboard/mouse remote control Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Co-annotate over screen share Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Password-protect meeting entry Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Turn off audio and video upon meeting entry for privacy Green tick mark indicating "Yes" Green tick mark indicating "Yes"
AI powered, automatic captions for cloud recordings Green tick mark indicating "Yes"
Real-time meeting captioning Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Join by telephone call-in up to 300 participants Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Desktop and application sharing Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Web browser and Microsoft Outlook plug-ins Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Private and group chat Green tick mark indicating "Yes" Green tick mark indicating "Yes"
Virtual background Green tick mark indicating "Yes" Green tick mark indicating "Yes"
HD audio and video Green tick mark indicating "Yes" Green tick mark indicating "Yes"

Video Studio

Last reviewed February 14, 2019