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Information technology tools and resources at the UW

UW Deskmail Data Storage Account Deactivation

UW Deskmail services for Data Storage* users expire effective April 30, 2018. Data Storage users must complete mail migration (as desired) and manual account deactivation prior to that date.

*Data Storage refers to individual or shared UW NetID accounts, with an associated Deskmail mailbox, that forward their email to an alternate email service such as UW Exchange Online, UW Gmail, or a personal email address.

Timeline for UW Deskmail Data Storage account deactivation

Timeline for UW Deskmail Data Storage account deactivation

Important milestones

  • April 19, 2018: Forwarding back to Deskmail blocked.
  • April 25, 2018: Final reminder email sent to affected Data Storage users.
  • April 30, 2018: Deskmail Data Storage deadline; users must complete mail migration (as desired) and manual account deactivation prior to this date.
  • May 1, 2018: Deskmail Data Storage mailbox access deactivated (user loses access to account).
  • May 13-14, 2018: Deskmail Data Storage mailbox files and accounts permanently deleted.
  • May 20, 2018: Last backup of Deskmail Data Storage mailbox files permanently deleted.

Timeline for deactivation after change of forwarding and/or unsubscribe

In addition to standard deactivation processes associated with termination of employment or affiliation with the UW, effective April 30, 2018, UW Deskmail accounts are also automatically deactivated and mailbox data permanently deleted based on the conditions outlined below:

Timeline for deactivation after change of forwarding and:or unsubscribe

Milestones: Change UW email forwarding

  • Day 1: Change UW email forwarding from Deskmail
  • Day 2: Automated expiration notice
  • Day 14: Deskmail account deactivated (user loses access to account)
  • Day 27-28: Deskmail mailbox files and account permanently deleted
  • Day 35: Last backup of Deskmail mailbox files permanently deleted

Milestones: Unsubscribe Deskmail account

  • Day 1: Unsubscribe Deskmail account (user loses access to account)
  • Day 2: Automated expiration notice
  • Day 14-15: Deskmail mailbox files and account permanently deleted
  • Day 21: Last backup of Deskmail mailbox files permanently deleted

Milestones: Separate from UW employment

  • End of Second Pay Period following employment end date: Automated expiration notice
  • Day 14 after notification: Deskmail account deactivated (user loses access to account)
  • Day 27-28 after notification: Deskmail mailbox files and account permanently deleted
  • Day 35 after notification: Last backup of Deskmail mailbox files permanently deleted