IT Connect
Information technology tools and resources at the UW

Migrate UW Gmail email messages to Outlook.com

When you migrate email messages from a UW Gmail account to an Outlook.com account, you can view the email messages from the UW Gmail account from within the Outlook.com account. The UW Gmail account messages are located in a folder named after the UW email address in the Outlook.com Folders pane.

Please note: These instructions are for Outlook.com “Classic”.  If you begin the steps and your experience does not match the steps, look for the Outlook beta toggle switch underneath the gear symbol (Settings) and click it back to Outlook.com “Classic”.  You’ll know you’re in Outlook.com “Classic” when the toggle switch is grayed out and says Try the beta.

Migrate UW Gmail email messages to an Outlook.com account

  1. Click here to sign in to Outlook.com with the Outlook.com account you’ve created.  If you need to create a new Outlook.com account, click here.
  2. On the right side of the navigation bar at the top of the page, click the gear symbol (Settings) icon, then click Connected accounts.
  3. Under Add a connected account, click the blue Gmail option.
  4. Enter a Display name, e.g. your First and Last name, and click OK.
  5. You’ll be taken to a Google sign-in page.  Sign in with your UW email address, click Next, enter your UW NetID and UW NetID password, and click Sign in.
  6. You’ll see a message that says Microsoft wants to access your Google Account.  Click Allow.
  7. You’ll see a message that says Your account UWNetID@uw.edu is now connected.  Click OK.
  8. To change your default From email address (the default email address that new email messages will be sent from), click Change your From address then from the dropdown menu listed next to From address, select your UWNetID@uw.edu email address.
  9. To return to the Outlook.com Inbox, click the blue “back arrow” next to Options in the upper left-corner of the page.
  10. Click the + New button to compose a new email, and if you’d like to confirm the From email address, click the three dots (ellipsis) button on the new email compose options bar, then click Show From.  You should see your UWNetID@uw.edu email address listed as the From email address.  If you don’t, close your browser and log back in to your Outlook.com account.
  11. To view your migrated UW Gmail email messages, click the UWNetID@uw.edu folder on the left side of the page in the Folders pane.