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IT Connect

Information technology tools and resources at the UW

Migrating from UW Gmail to personal Gmail

Please note that ALL messages will be transferred from your UW Gmail  account to your personal account. Every message (except for SPAM and Trash) will be put in your inbox and WILL NOT retain their original labels. This includes sent messages. This process also can take a very long time depending on how many messages you have in your UW Gmail account. Please plan accordingly.

  1. Log into your UW Gmail email account at http://gmail.uw.edu/
  2. From your inbox click on the grid icon in the upper right corner and select My Account
  3. Under Sign-in & Security select Apps with account access
  4. If it’s not turned on already, make sure Allow less secure apps: is turned ON
  5. Log out of your UW Account
  6. Log into the following page with your UW NetID and password: https://uwnetid.washington.edu/manage/?google
  7. Near the bottom of the page click Set separate password
  8. Enter a password, confirm, and select save
  9. Log in to your personal Gmail Account
  10. Click on the gear icon in the upper right, then select Settings
  11. Go to the Accounts and Import tab
  12. Find the Check mail from other accounts section and click on Add a mail account
  13. In the pop up box, enter your UW email address (your_UWNetID@.uw.edu)
    Add a mail account
  14. Click on Next
  15. Select Import emails from my other account (POP3)
  16. Click on Next
  17. Enter the mail settings in the pop up box.
    1. Username: your_UWNetID@.uw.edu
    2. Password: UW NetID Password
    3. POP Server: pop.gmail.com
    4. Port: 995
    5. DO NOT check Leave a copy of retrieved message on the server
    6. DO check Always use a secure connection (SSL) when retrieving mail
    7. DO check Label incoming messages
      Add a mail account you own
  18. Click Add Account.
  19. Click No when it asks if you would like to be able to send mail as your_UWNetID@.uw.edu
  20. Click Finish.

Gmail will begin to transfer your UW emails to your personal account. A new label will appear as your_UWNetID@.uw.edu that will label all of your UW messages.