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Endorsing UW NetIDs for Exchange Online/Office 365

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Exchange Online/Office 365 accounts are automatically provisioned for most current faculty, staff, students, and UW Medicine workforce members. This is not the case for sponsored or shared (department or course) UW NetIDs.

Should you wish to enable Exchange Online, Skype for Business, OneDrive for Business, or other Office 365 capabilities for a sponsored or shared UW NetID it must be “endorsed” by a current UW employee. Endorsement is managed through membership in an “endorsement” group in the UW Groups service and must be reviewed at least annually.

By adding UW NetIDs to this group you are endorsing them as being appropriate to have a license assigned to use Office 365 services such as Exchange Online, UW OneDrive for Business, and UW Skype for Business.

Note: UW-IT is currently working on an improved process for endorsement, scheduled to be available in February 2018.

Request an Endorsement Group

To request an endorsement group contact the UW-IT Technology Service Center at help@uw.edu or 206-221-5000. Provide the following information:

  1. Subject: Endorsement group for Shared NetID
  2. Name and UW NetID of the endorsement group Membership Manager

Once the endorsement group has been set up, instructions for managing group membership will be sent. These instructions are also noted below.

Manage Membership of Your Endorsement Group

  1. Navigate to the UW Groups service: https://groups.uw.edu/
  2. Log in with your UW NetID and password.
  3. Search for the group that has been set up for you. At the top left, click My Groups.
  4. Select the group name starting with “u_mcsa_endorse_splync”
  5. Click Membership.
  6. In the empty field under Add members, add the UW NetIDs you want to endorse. If you enter more than one NetID per line, separate them with a comma.
  7. Click Do it. The list of NetIDs will update.

Enable Exchange Online for endorsed UW NetIDs

It may take up to 48 hours for the endorsement process to complete and for Exchange Online or other Office 365 services to become available to the sponsored or shared NetID.

To enable Exchange Online for the NetID change email forwarding by selecting the “Forward to UW Office 365” option on the Manage UW Email Forwarding page.