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Information technology tools and resources at the UW

Provision access to UW Office 365 for a shared UW NetID

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UW Office 365 accounts are automatically provisioned for most current faculty, staff, students, and UW Medicine workforce members. This is not the case for sponsored or shared (department or course) UW NetIDs.

Provision access to UW Office 365 for a sponsored UW NetID

To provision access to UW Office 365 for a sponsored UW NetID that does not currently have access, please visit: https://itconnect.uw.edu/connect/email/resources/affiliate-access/

Provision access to UW Office 365 for a shared UW NetID

A shared UW NetID must be provisioned for access to UW Office 365 by a current UW employee.  Provisioning is managed through membership in a “provisoning” group in the UW Groups service and must be reviewed at least annually.  By adding UW NetIDs to this group you are acknowledging that it is appropriate to have a license assigned to each UW NetID to use Office 365 services such as Exchange Online, UW OneDrive for Business, and UW Skype for Business.

Request a provisioning group

To request a provisioning group, contact the UW-IT Technology Service Center at help@uw.edu or 206-221-5000. Provide the following information:

  1. Subject: Provisioning group for Shared NetID
  2. Name and UW NetID of the provisioning group Membership Manager

Once the provisioning group has been set up, instructions for managing group membership will be sent. These instructions are also noted below.

Manage membership of your provisioning group

  1. Navigate to the UW Groups service: https://groups.uw.edu/
  2. Log in with your UW NetID and password.
  3. Search for the group that has been set up for you. At the top left, click My Groups.
  4. Select the group name starting with “u_msca_endorse_splync”
  5. Click Membership.
  6. In the empty field under Add members, add the UW NetIDs you want to provision. If you enter more than one UW NetID per line, separate them with a comma.
  7. Click Do it. The list of UW NetIDs will update.

Use Exchange Online email for provisioned UW NetIDs

It may take up to 48 hours for the provision process to complete and for Exchange Online and other Office 365 services to become available to the Shared UW NetID.

To use Exchange Online email services for a Shared UW NetID, on the Manage UW Email Forwarding page, select Forward to UW Office 365.