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IT Connect

Information technology tools and resources at the UW

Protocol for use and approval to send all-university email

Email is a remarkably efficient means of communication. At the click of a button, seventy-thousand-plus people connected to the University community can receive a message.

However, the ease of communicating by e-mail invites unsolicited and unwanted messages. To preserve the use of University email for the highest priority messages, the following protocol has been developed for sending university-wide e-mail.

UW Today is an e-mail newsletter issued each weekday morning that carries news of broad interest to the UW community. If you would like to suggest an article, you can contact UW Today. Meanwhile, UW Insider is a weekly e-mail newsletter with information for faculty and staff, and can be contacted here.

In rare cases, messages of compelling and immediate interest to the majority of the UW community may be sent directly by email. Judgments about whether to authorize the use of university-wide email will be made by the assistant vice president for communications in consultation with the director of e-communications. The request must have the approval of the respective dean or vice president in order to receive consideration to use an all-University email. If you believe you have an announcement that warrants a university-wide email proceed to the Bulk Email Request Form.

Any questions regarding All-University E-mail policies can be directed to to Elise Perachio in University Marketing and Communications.