February 2, 2018

Working through “first-time” events is key to Workday stabilization

Close up of man working on laptop

Learn how the Integrated Service Center is helping the UW community through a year of “first time in Workday” events as a key part of fully stabilizing the UW’s new human resources, benefits and payroll system. First-time events in Workday, such as the current tax season, or last November’s Open Enrollment, yield critical insights into…

January 26, 2018

Important security enhancements to Workday

To better protect private information, all employees will be required to use Duo, the University’s two-factor authentication (2FA) solution, when they sign in to Workday, not just when accessing personal information. This move, in line with industry-wide best practices, is an important step in ongoing efforts to help employees safeguard their private information. Not enrolled in Duo?

January 25, 2018

Beware of phishing emails asking for your UW NetID and password to gain access to W-2 information

Cyber criminals try to steal an employee’s login credentials so that they can download Wage and Tax Statements (Form W-2). They then can use the W-2 information to electronically file a fraudulent federal income tax return in the employee’s name. By changing the bank account number, the cyber criminals receive the refund. Fortunately, your vigilance and the UW’s two-factor authentication system can play a pivotal role in protecting employee data.

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January 24, 2018

Tax forms to be mailed this week

envelopes and mail box

Employees’ 2017 tax forms including W-2s, 1099Rs and Stipend Letters will be mailed on January 25. Keep an eye out for these important tax documents to arrive in your mailbox soon! The documents are sent to an employee’s designated mailing address in Workday. Learn how to access your tax forms online and find answers to…

January 11, 2018

Reminder: Record Martin Luther King Jr. Day Holiday Time Off in Workday

Flag with Martin Luther King as headline

Don’t forget to record Martin Luther King Jr. Day as “Holiday Taken Time Off” in Workday. This applies to most UW employees who accrue time off and who would normally work on the day on which the holiday falls. However, Department of Intercollegiate Athletic coaches and academic personnel (faculty, residents and fellows and other academic…

January 5, 2018

Opt out of paper tax forms and contribute to a more sustainable University

huge paper stack

Save time and contribute to a more sustainable University by opting out of paper tax forms and receiving your documents digitally. Mailing tax forms requires more than 60,000 sheets of paper, along with about 49,000 envelopes (and nearly $24,000 worth of stamps). Receiving your tax forms digitally reduces paper use, and once you sign up…

January 2, 2018

W-2s will be mailed on January 25 – is your mailing address correct?

paper tax forms with a computer mouse

More than 21,000 UW employees don’t have a mailing address designated in Workday. Make sure you’re not one of them. Verify your mailing address is correct to ensure timely and accurate delivery of your tax documents. Or better yet, opt out of paper tax forms entirely and access your W-2 online instead, two weeks earlier…

December 18, 2017

Reminder: Record Christmas, New Year’s holiday time off in Workday

Happy Holidays message above laptop

Don’t forget to record both Christmas Day and New Year’s Day as “Holiday Taken Time Off” in Workday. This applies to most UW employees, including staff who accrue time off and who would normally work on the day on which the holiday falls. However, Department of Intercollegiate Athletic coaches and academic personnel (faculty, residents and…

December 7, 2017

No more 24-hour wait to access your online tax forms

paper tax forms with a computer mouse

Employees no longer need to wait 24 hours to access private tax information online. That security delay has been removed because you now access your tax forms when you sign in to Workday using two-factor authentication. This means you can access your W-2 online as soon as it becomes available – two weeks earlier than…

November 17, 2017

Reminder: Record Thanksgiving as Holiday Time Off in Workday

Thanksgiving background with chalkboard. Autumn pumpkin and fall

Most UW employees need to sign into Workday and record that they are taking the day off on an official UW holiday. This applies to staff and librarians who accrue time off and who would normally work on the day on which the holiday falls. However, Department of Intercollegiate Athletic coaches and academic personnel (faculty,…

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