January 15, 2019

Action required on Shared UW NetIDs with UW G Suite (Google) and/or UW Office 365 (Microsoft) accounts

The following email was sent to owners and administrators of Shared UW NetIDs with a UWGSuite and/or UW Office 365 account.

You are receiving this email because you must take action to maintain access to UW G Suite and/or UW Office 365 account(s), associated with your Shared UW NetID(s). You have been identified as an owner or administrator of one or more Shared UW NetIDs with a UW G Suite and/or a UW Office 365 account, which include UW email and other UW G Suite/UW Office 365 productivity tools. Please read below for more information.

As announced in December 2017, the UW is modernizing its email and productivity platforms in order to provide current students, faculty, and staff with the latest email and productivity tools, to facilitate compliance, and to protect sensitive data.

As part of this project, UW-IT has changed the way UW G Suite and UW Office 365 accounts are provisioned for Shared (Departmental or Course) UW NetIDs. This change impacts both existing and new UW G Suite and UW Office 365 accounts (which include UW email and other UW G Suite/UW Office 365 productivity tools) associated with Shared UW NetID(s).

Activation of any new UW G Suite and UW Office 365 accounts associated with Shared UW NetIDs must now be completed through the Provisioning Request Tool (PRT).

Additionally, all existing UW G Suite and UW Office 365 accounts associated with Shared UW NetIDs must be re-provisioned by the owner before February 12, 2019 using the PRT. Existing accounts not re-provisioned before this date will be deactivated and all content (email, contacts, files, folders, etc.) will be permanently deleted.

As part of the provisioning process, you must accept the Appropriate Use Agreement, thereby agreeing to use UW G Suite and/or UW Office 365 with the Shared UW NetID in accordance with UW Appropriate Use policies.

IMPORTANT:

• UW G Suite and UW Office 365 accounts for Shared UW NetID(s) that have not been re-provisioned using the PRT will be deactivated and deleted as of February 12, 2019
• Shared UW NetIDs and email addresses are not being deactivated or deleted
• To provision UW G Suite and/or UW Office 365 to a Shared UW NetID, you must be the owner of the Shared UW NetID; Shared UW NetID administrators cannot re-provision these accounts

Steps you need to take

Please review the following IT Connect page to provision access to UW G Suite and/or UW Office 365 for any Shared UW NetIDs you own:
Provision UW G Suite & UW Office 365 to Shared UW NetIDs (department, course, etc.)

Support

If you need help, please contact:
• Your local IT support, or
• UW-IT Service Center (available 24×7)
o help@uw.edu
o 206-221-5000, option 5

Thank you for your assistance with this important initiative.

UW-IT Email Modernization Program Team