January 15, 2019

Action required on affiliate and sponsored UW NetIDs for UW G Suite (Google) and/or UW Office 365 (Microsoft) account(s)

This email was sent to UW affiliates and those who have sponsored UW NetIDs with UW G Suite (Google) and/or UW Office 365 (Microsoft) accounts

You are receiving this email because you must take action to maintain access to your UW G Suite and/or UW Office 365 account(s). You have been identified as a UW affiliate or have a Sponsored UW NetID with an associated UW G Suite (Google) and/or a UW Office 365 (Microsoft) account, which includes a UW email account and other UW G Suite and/or UW Office 365 productivity tools. Please read below for more information.

As announced in December 2017, the UW is modernizing its email and productivity platforms in order to provide current students, faculty, and staff with the latest email and productivity tools, to facilitate compliance, and to protect sensitive data.

As part of this project, we have changed the way UW G Suite and UW Office 365 accounts (which include a UW email account and associated productivity tools) are provisioned for UW affiliates and Sponsored UW NetIDs. To maintain access to your UW G Suite and/or UW Office 365 account(s), you must ask a current UW employee to provision access on your behalf, using the Provisioning Request Tool (PRT). If a current UW employee does not provision access to your account(s) using the PRT before February 12, 2019, your account(s) will be deactivated and all content (email, contacts, files, folders, etc.) will be permanently deleted.

Please note that your access to UW G Suite and UW Office 365 lasts for one year and must be approved annually by a current UW employee. As part of the provisioning process, you must accept the Appropriate Use Agreement, thereby agreeing to use UW G Suite and/or UW Office 365 in accordance with UW Appropriate Use policies.

IMPORTANT:

• UW G Suite and UW Office 365 accounts associated with UW affiliate and Sponsored UW NetIDs that have not been provisioned using the PRT will be deactivated and deleted as of February 12, 2019
• UW affiliate and Sponsored UW NetIDs and email addresses are not being deactivated or deleted

Steps you need to take

For instructions on how a current UW employee can provision access to UW G Suite and/or UW Office 365 for UW affiliate and Sponsored UW NetID(s), please review the IT Connect page:

Provision UW G Suite & UW Office 365 to UW affiliates & Sponsored UW NetIDs (including volunteers, retirees, alumni, etc.)

Support

If you need help, please contact:
• Your local IT support, or
• UW-IT Service Center (available 24×7)
o help@uw.edu
o 206-221-5000, option 5

Thank you for your assistance with this important initiative.

UW-IT Email Modernization Program Team