IT Connect

Information technology tools and resources at the UW

Request Access to Reports, Analytics, and Data

You need permission to access reports and visualizations on the BI Portal, UW Profiles, or to directly query our Enterprise Data Warehouse (EDW).

Our unit manages data permissions using two UW standards: roles and ASTRA. These roles were designed and sanctioned by the Data Management Committee (DMC) on behalf of the UW’s Data Custodians and implemented by the Enterprise Data Warehouse (EDW). ASTRA is an access management service managed by the Identify and Access Management (IAM) group in UW-IT.

Follow these steps to get or update your permissions so you can begin exploring and understanding UW enterprise data.

  • 1. Determine the role you need

    The data you are able to access is governed by your role. First, what level of access do you need to do your work?

    To find the right role, consider the subject area you will use and the level of detail you need. Consult the Security and Access Roles Matrix to find the role that is right for you.

  • 2. Find your ASTRA Authorizer

    You need to know who in your organization can grant you access. Visit ASTRA to find your ASTRA authorizer.

    • For roles with less access, you can email your unit authorizer to grant you permission
    • For roles with more access, you need to formally request permission
  • 3. Roles with less access

    If you choose one of the following roles from the Security and Access Roles Matrix, simply email your unit authorizer and ask them to grant you access:

    • Administrator/Manager/Fiscal Tech
    • Administrative Analyst
    • Payroll Coordinator
    • Advisor/Academic Staff
    • Faculty/Principal Investigator
  • Question?

    We want to make this process as simple and stress-free as possible. If you have any questions, please write us at and put “EDW Access” in the subject line.