IT Connect

Information technology tools and resources at the UW

Tag Archive for: feedback


Class List By Curriculum Course Section

Kimberly Swayze is in the top 10 users of the Class List By Curriculum Course Section report.
Here is what she has to say about it:

Class List By Curriculum Course Section

EDW reports are incredibly useful. In seconds, you can pull up student e-mail addresses if you are trying to contact students in one or more entire classes.

You can find out how many students are declared in your major or minor (along with their contact information and other helpful data), you can bring up specific groups of students (all international students, for example, or all freshmen, or all graduate students, or all students from underrepresented groups). You can create a list of all of your students who graduated in a particular quarter or year, or which of your undergraduates have applied to graduate.

These reports can easily be exported as excel spreadsheets (or PDF, word, etc.), and imported into an MS Access database for quick analysis or archiving.

– Kimberly Swayze
Academic Counselor, Undergraduate Advising


Thanks Kimberly for taking the time to tell us about how you find value in the Class List By Curriculum Course Section report. If anyone else has anything to add please leave us a comment.

UW Profiles

Becka Poppe of OPB is finding great success with UW Profiles.

Here is what she has to say about it.

UW Profiles

I use UW Profiles on a regular basis for a variety of projects. It is particularly helpful when I receive requests from the state legislature for information or for fiscal notes (i.e. estimates of how proposed legislation would fiscally impact the UW) as these types of requests typically have very tight turnarounds and require highly specific and accurate data. UW Profiles allows me to retrieve whatever information I need, without having to go through a middleman, which makes a huge difference when time is scarce.

I also use UW Profiles when writing policy briefs, as I often want to cite facts to support my position or analysis of a proposed bill. For example, when writing briefs about affordability and access, I often mention the number of Pell-eligible students in the UW’s undergraduate population and cite relevant trends in underrepresented minority student enrollments.

Lastly, UW Profiles is one of my key data sources when I provide the President’s Office with updates on institutional goals.

The “Export” feature is fantastic as it allows me to download the data and make my own pivot tables. I also really appreciate the new “Switch to Tables” / “Switch to Visualization” feature that lets me toggle back and forth between the two data views.

All in all, I’ve found UW Profiles to be an incredibly valuable tool that helps me do my work more efficiently and effectively.

-Becka Johnson Poppe
Office of Planning & Budgeting


Her favorite dashboards are:

  • Key Facts – Academics:
    • Enrollment Summary
    • Degree Summary
  • Student Enrollment:
    • Diversity Profile & Trends
  • Student Academic Performance:
    • Undergraduate Retention and Graduation Rates
    • Undergraduate Graduation Patterns and Time to Degree


Thanks so much Becka for the detailed account of how you find value in the UW Profiles visualizations. If anyone else uses UW Profiles to great affect please tell us about it at!

Class List By Curriculum Course Section

Marjorie Olmstead was nice enough to share with us how she uses the Class List By Curriculum Course Section report.

Class List By Curriculum Course Section

I have used the class list in two ways recently to help with understanding the undergraduate experience in our major (physics).

First, I looked at the students who took at least one quarter of calculus-based physics in academic year 2010-2011 and compared this list to current enrollment and graduation data (also available through the biportal to determine where these students ended up at the university. Of over 2000 students, about 100 ended up as physics majors, while the rest are distributed among 120 different majors. This informs instructors of the class about the varied needs and goals of our students.

As a second use of this data, I used class list demographic data to determine the demographic composition (gender and race/ethnicity) of our undergraduate majors classes, both in a snapshot of our current classes, and in a cohort study (looking at freshman classes 4 years ago, sophomore classes 3 years ago, etc.). The results highlighted that our majors courses have both a lower fraction of women and higher fraction of ethnic minorities from traditionally under-represented groups than the freshman course (serving those 2000 students), which the departmental diversity and climate committee is now working to understand and address.

Another quicker use of the lists on the personal rather than departmental level was to compare the enrollment of my current 400-level class with that of the recommended 300-level prerequisite in the past two years to get a sense of how many of my students have that background as I prepare my lectures.

-Marjorie Olmstead
Associate Chair for Undergraduate Affairs
Department of Physics


Thank you Marjorie. I am certain that other departments are doing similar analysis. If so please tell us about it at If you aren’t then maybe its time to give it a try.

Class List By Curriculum Course Section can be found on the BI Portal.